Financial Services
DEFINE User Group Meeting
We’ve received some requests to start up the DEFINE User Group meetings again. This was formerly a quarterly meeting where different DEFINE topics were discussed and DEFINE users shared tips and best practices. Call Carrie Clayton at ext 7184 or email at cclayton@uttyler.edu by September 30, 2005 if you are interested in attending these meetings and please include topics you would like to discuss.
January 2005 Post Payment Audit Results
We received the Audit Report from the Comptroller’s Post Payment Audit performed in January 2005. The audit included a sample of payroll, purchase, payment card, and travel transactions. A few payment and documentation errors were detected within the purchase and travel samples, but these errors were not projected because of the relatively low dollar amount. The Comptroller reported that, while the types of errors detected were also identified in a previous audit (FY 2001), the number of errors was significantly reduced in the current audit. Overall, a very good report! A summary of the audit findings, along with applicable UT Tyler procedures, can be found by following this link.
Human Resources
Click. Plan. Save. Retire.
A state-of-the-art retirement plan administration system called UTRetirement Manager will be introduced to UT Tyler employees during the month of September. It is a secure way to manage your UT retirement accounts (Optional Retirement, Tax Sheltered Annuities, and Deferred Compensation), a tool to determine if your financial plan is on track, and is a comprehensive source for financial planning. UT Retirement Manager is accessible 24 hours a day, 7 days a week. Participants will be able to view a summary of their retirement plan balances, enroll in and make changes to retirement plans, and will be able to split contributions between multiple vendors.
All employees are eligible to participate in the UT Saver Tax-Sheltered Annuity Program at the present time and will be able to participate in the UT Saver Deferred Compensation Plan November 1, 2005. Both of these programs are a voluntary, supplemental retirement savings plans that enable you to contribute to your retirement on a tax-deferred basis. Participation may significantly reduce your current taxes and help you save additional dollars for retirement. You can contribute as little as $20 per month or up to the maximum IRS limit. The regular contribution limit for both plans for 2005 is $14,000 for each. This means you could tax defer up to $28,000 or even more if you qualify for the special catch-up provisions. Information and forms to enroll are available on the UT Retirement website.
Training times on UTRetirement Manager will be announced during the month of September. Log on to https://www.vrsco.com/retireman/ to build for your future and to realize your dreams! Contact Lynne Bandy in the Office of Human Resources, Ext. 7358, for additional information.
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Compliance Corner
Texas Ethics Commission Notice to all Employees
The Ethics Commission's website includes a number of publications that provide important information for state employees regarding ethics and conduct. It is important that each state employee review this information annually so that they can stay abreast of and stay in compliance with state ethics laws.
The applicable information for state ethics laws can be found on the Ethics Commission's website at http://www.ethics.state.tx.us in the section labeled "State Officers and Employees" under the subsection "Publications and Guides"
Enterprise Risk Management
Audit Services is still in the process of training all areas on campus for the universal risk assessment to be completed this fiscal year. If your area has not received the training, please contact Kathy Kapka at ext 7114 or email at kkapka@uttyler.edu
Management Effectiveness Training
Watch your email for the upcoming training dates for Management Effectiveness Training. This is required annual training for all budget authorities and is held in October every year.
Control Self Assessments for Budget Authorities
Control self assessments will be sent out electronically via email this month to all budget authorities. The email will include instructions and due dates. To view a sample form on control self-assessments, click on the below link:
www.uttyler.edu/compliance/documents/ExampleCSAform.doc
For more compliance information please visit the Compliance website at: http://www.uttyler.edu/compliance/
Food Services
Welcome back! The food service department has worked very hard over the summer to bring some new food choices to the campus for students, faculty and staff. Try out any of the following:
1). Liberty Station-a new coffee bar/cafe located on the 1st floor of Business/Liberal Arts building.
2). ATP Zone-a new place for energy snacks in the Patriot Center.
3). Mein Street Wok & Casa Solana serving Asian and Mexican buffets located in the UC by the bookstore.
4). Potato Gourmet serving baked and sweet potatoes loaded with your favorite toppings from the Varsity Grill
5). Pannini's Grill-hot grilled pannini sandwiches with two locations in Varsity Grill and the new Liberty Station
6). Smoothie Stop-favorite smoothie blends served in 3 locations: Blends and Brews, Liberty Station and ATP Zone.
7). Belgium's--serving made to order hot Belgium waffles loaded with syrup, fruit and whipped cream. Hot Bagels too! Available in two locations: Blends and Brews and Liberty Station.
Returning Favorites: Traditions at UT Tyler has reopened and we are excited to have them back on campus. Visit traditions for hot "home style cooking" in the UC Center. Check out the new $2.49 specials at SUBWAY and also the new food items in Varsity Grill. Your gonna love the new patty melts, new chicken fajita nacho's and many other new additions.
Look for exciting Grand Opening events the first week of September. Use your P2 card at any food service location and you will automatically be registered to win one of our great grand opening prices.
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