The
University of Texas at Tyler
Mandatory
and Voluntary Disclosure Notices
PER
UTS 165 Information Resources Use and Security Policy
(http://www.utsystem.edu/policy/policies/uts165.html)
Section 7 of the Federal Privacy Act of 1974
Note:
One of these notices (either Mandatory or Voluntary)
needs to be handed to the student anytime you are
asking for their social security number. This notice
needs to be read to the individual if the request
for their social security number is over the phone.
On all printed forms currently in stock, the appropriate
disclosure can be appended to it. On all re-orders,
the statement will need to be printed on the form.
Electronic forms must link to the
appropriate disclosure notice and also the required
notice about information laws and practices and
both must be either on the form or prominently displayed
on the website.
Directions:
Use below MANDATORY disclosure statement if you are
asking for the social security number under a state or federal statute
or regulation. Note: You must state the intended use of their SSN and
also whether it is a Federal or a State law/statute/regulation that
authorizes the University to require their social security number.
General
mandatory disclosure.
Disclosure of your
Social Security Number (“SSN”) is required of you in order
for The University of Texas at Tyler to ____ [
state intended use of SSN here ]_, as mandated by
[Federal] [State]
law. Further disclosure of your SSN is governed by the Public Information
Act (Chapter 552 of the Texas Government Code) and other applicable
law.
Directions: Use the below VOLUNTARY
disclosure statement if you are requiring the social security number
of the individual but it is not authorized under a particular state
or federal statute or regulation. Note: You must state what you intend
to use the SSN for and also what could happen if the individual chooses
not to disclose his/her social security number. (Ex: delays in processing
their request or application)
General
voluntary disclosure.
Disclosure of your
social security number (SSN) is requested from you in order for The
University of Texas at Tyler to _[_state
intended use of SSN here ]___. No statute or other authority
requires that you disclose your SSN for that purpose. Failure to provide
your SSN, however, may result in
[ state what may happen if the individual
fails to provide SSN here] . Further disclosure of your
SSN is governed by the Public Information Act (Chapter 552 of the Texas
Government Code) and other applicable law.
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