UT Tyler

Astra Tutorial Videos

Scheduling & Conference Services

UT Tyler's scheduling system, Astra Schedule, is a web-based tool available to the UT Tyler community for requesting rooms or searching the calendar for specific academic sections or non-academic events. It is integrated with the university registrar system and provides for all campus scheduling needs.

The Room List can be accessed to show room type, capacity, features and pictures of the space by selecting View Rooms from the Astra Home Portal.

Activity Calendars and Scheduling Grids help meet your calendaring needs. Calendars are traditional, activity-based calendars that can help users and guests quickly find events and/or academic sections that are taking place on campus.  

Scheduling grids are only available to UT Tyler’s faculty and staff once they log into Astra and are room- or resource-centric scheduling tools that may be used to help visualize when schedule-able items are available.


Video tutorials have been created to help walk you through the request process.

   

Where to Begin

 

A01: How to Log into Astra

:33

A02: Request an Event-Faculty-Staff

1:12

A03: Request an Event-Community/Student Organization

1:35
   

Event Request Forms to be Submitted for Approval  

 

B01: Alumni House-Student Organizations

4:44

B02: Alumni House-Faculty-Staff

4:21

B03: Braithwaite Recital Hall-Faculty-Staff

4:20

B04: Braithwaite Recital Hall-External Clientele

3:17

B05: Classroom-Faculty-Staff

3:37

B06: Classroom-Student Organizations

4:20

B07: Cowan White Lobby/Green Room ONLY-Faculty-Staff

5:39

B08: Cowan Vaughn Auditorium-Faculty-Staff

 6:11

B09: HPC & Fields-Student Organizations

4:46

B10: OAC-Faculty-Staff

6:13

B11: OAC-Student Organizations

5:53

B12: OAC-External Clientele

3:00

B13: Outdoor-Faculty-Staff

4:06

B14: Outdoor-Student Organization

 4:37

B15: Parking-Faculty-Staff

4:08

B16: Residence Life-Student Organizations

4:33

B17: UC-Faculty-Staff

4:15

B18: UC-Student Organizations

5:21
   

Breaking Down the Event Request Form Sections

 

C01: Meeting Recurrence Types-Single Meeting(s)

2:04

C02: Meeting Recurrence Types-Recurring

1:55

C03: Assign Room-Using the Filter

1:40

C04: Assign Room-Room Features and Photos

1:01

C05: Assign Room-Multiple Rooms / Single Meeting

:51

C06: Assign Room-Single Room / Multiple Meetings

1:21

C07: Assign Room-Multiple Rooms / Multiple Meetings

1:36

C08: Event Setup-UC Meeting Space

2:27

C09: Event Setup-OAC Ballroom

1:26

C10: Student Organizations-Catering Services

1:16

C11: Student Organizations-Collecting Money

1:06

C12: Student Organizations-Guest Speaker(s)

:39

C13: Student Organizations-Organization Section

1:13
   

Navigating and Searching

 

D01: Navigating the Event List Page

4:42

D02: Navigating the Activity Calendar

3:52

D03: Navigating the Scheduling Grids

5:26

D04: Searching for Available Rooms

2:05

D05: Activity Calendar-Calendar Search & Custom Filter

2:21
   

Digging a Little Deeper Into Astra

 

E01: Customize My Portal Page

3:54

E02: Generating Reports

4:16

E03: Report Subscription

1:41
   

For the User With Scheduling Rights

 

F01: Add an Event

4:41

F02: Add a Resource to an Event

3:36
   

For the User With Approver Rights

 

G01: Notification Schedule

2:35

G02: How to Approve or Deny a ROOM Request

2:30

G03: Approving Student Organization Event Request Form

4:33

 

 

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