UT Tyler Satisfactory Academic Progress Policy
The University of Texas at Tyler is required to establish satisfactory academic progress standards for financial aid applicants and recipients in accordance with federal regulations. These standards ensure that only those recipients demonstrating satisfactory progress toward the completion of their educational programs continue to receive financial aid. Satisfactory academic progress will be evaluated annually at the end of the spring semester. This assessment will be based on cumulative grade point average (GPA), successful completion of coursework (credit hours), and maximum time limits to complete the course of study. Financial aid recipients must meet all the requirements listed below for continued eligibility:
Grade Point Average Requirements – Qualitative Measure
Students receiving financial aid must maintain the grade point average standards required for enrollment and graduation as defined in the current UT Tyler Catalog.
Undergraduate and College of Pharmacy students must maintain a minimum 2.0 cumulative grade point average on UT Tyler coursework. Graduate students must maintain a 3.0 cumulative grade point average on all graduate level UT Tyler coursework. Remedial coursework must also be included in the qualitative assessment of Satisfactory Academic Progress.
Students not meeting the minimum grade point average requirement will be placed on financial aid suspension. Any award offers made will be cancelled. (See Reinstatement of Eligibility Process for details.)
Completion of Credit Hour Requirements – Quantitative Measure
Students receiving aid must successfully complete at least 66.67% of the hours attempted as of the census date. Courses repeated to meet degree requirements will be included in the calculation of attempted and earned hours for assessment of Satisfactory Academic Progress. Courses that are transferred in from other institutions toward the student’s program of study will also be included in hours attempted and completed. Remedial coursework is not included when making the quantitative assessment.
Courses not considered as meeting completion requirements include:
Courses taken for audit.
Courses with grades of "F", "I", "W", “Q”, “AU”,"NC" or “IP."
Credit hours earned by examination or articulation.
Students funded at UT Tyler for concurrent/transient enrollment at another institution, including study abroad programs or articulation agreements where UT Tyler is the home school, must provide an official transcript (proof of successful completion of coursework) to the Enrollment Services Center. Until that documentation is received, the coursework will not be considered as having been completed and will adversely affect the satisfactory academic progress assessment.
Students with a cumulative completion rate below 66.67% will be placed on Financial Aid suspension. (See Reinstatement of Eligibility Process for details)
Maximum Time Limit Requirements – Quantitative Measure
A student's eligibility for financial aid is limited to these levels: UNDERGRADUATE programs of study must be completed within 180 attempted credit hours, including transfer coursework. GRADUATE programs of study must be completed within150% of the published program length.
Attempted hours include prior coursework at UT Tyler and from transfer hours, regardless of whether or not financial aid was received. If a student changes a course of study or pursues an additional credential, only the hours attempted and completed that are transferrable to the new program of study are included in the calculation, and the completion rate must exceed 66.67%. Likewise, only courses that pertain to the student’s program of study will count toward the maximum time frame calculation. A student is ineligible when it becomes mathematically impossible for the student to complete his program within 150% of its length if it is an undergraduate program.
Students who exceed the maximum time limit requirements will be placed on financial aid suspension. (See Reinstatement of Eligibility Process for details.)
Evaluation of Academic Progress
Satisfactory academic progress for financial aid eligibility will be evaluated annually, after grades are posted for the Spring semester. For financial aid purposes, ALL summer sessions (Long Summer, Summer I and Summer II) are considered as one semester. This is a cumulative calculation and will include all courses attempted and completed toward the degree or certificate program, including transfer credits. If a student is not meeting SAP and chooses to take classes in the summer to try and correct the SAP issue, the student will need to contact Financial Aid at the end of the summer session for recalculation of SAP based on the successful completion of additional classes and/or improved cumulative GPA as a result of those classes.
A student not meeting any one of the three SAP criteria will be placed on financial aid suspension for the next academic year. Financial aid suspension will prevent a student from receiving federal, state, and/or institutional aid for future enrollment(s).
Reinstatement of Eligibility
Students on financial aid suspension may have their eligibility reinstated once all satisfactory academic progress standards are met. Meeting the standards may be done in one of the following manners, depending on individual circumstances and deficiencies:
Submitting a transcript that confirms the successful completion of concurrent enrollment,
if that credit together with the credit from UT Tyler will meet the quantitative standards.
Completing grades of "I" or having grade changes posted to the transcript.
Enroll and successfully complete coursework AND:
Earn a minimum 66.67% cumulative successful completion rate.
Earn and maintain the minimum cumulative grade point average requirement (2.0 undergraduate and College of Pharmacy students 3.0 graduate students).
Not exceed the maximum timeframe for program completion (150%).
Student Appeal Process
If an extraordinary situation adversely affects progress toward successful completion of a program of study, a student may request an appeal by submitting an Application for Appeal Form and with supporting documentation to the Enrollment Services Center. The Application for Appeal Form is available to be printed from the Forms Library on the Financial Aid Office webpage.
The Student Appeal Committee will review and evaluate all appeal requests. The committee will consider the circumstances identified, supporting documentation provided, academic history, timeline to completion, and success potential of the student in their deliberation. Students may not appeal continuously (each semester) for the same circumstance. The decision of the Student Appeals Committee is final. The appeal must explain why the student failed to make satisfactory progress and what has changed in his situation that will allow him to make satisfactory progress at the next evaluation. The following example circumstances may be considered reasonable for appeal:
Illness or injury of the student or a dependent of the student,
Death of a family member, or
Other emergency or catastrophic events.
The deadline for requesting an appeal prior to the start of any fall semester is July 15. Appeals submitted after this date or after the start of any semester will be evaluated in a scheduled timeframe at the discretion of the committee.
Upon appeal, if it is determined that the student should be able to meet the Satisfactory Progress (SAP) standards by the end of the subsequent payment period, the student will be placed on probation without an academic plan. The student’s progress will be reviewed at the end of that one payment period, as probation status is for one payment period only. The student will then either be considered as achieving SAP or placed on Financial Aid suspension for the subsequent payment period.
If, based on the appeal, it is determined that the student will require more than one payment period to meet the progress standards, the student will be placed on probation and an academic plan will be required. UT Tyler will review the student’s progress at the end of one payment period, as is required of a student on probation status, to determine if the student is meeting the requirements of the academic plan. A student can continue to receive Title IV aid as long as they are meeting the requirements of the academic plan.
Students will be notified by letter and/or Patriot email of the committee's decision and the academic expectation for continued financial aid eligibility. If an appeal is approved, the student will be placed on financial aid probation and awarded for one term only. Evaluation of successful completion (meeting minimum GPA, successful completion of credit hours or completion of approved time limit) will take place after grades are posted for the probationary term. Students with successful completion will receive a revised award notice via Patriot email for the next semester of enrollment. Students with unsuccessful completion during the probationary term will remain on financial aid suspension and will not receive financial aid until eligibility is reinstated. If an appeal is denied, the student will be responsible for all educational expenses until eligibility is reinstated. The decision of the Student Appeals Committee is final.
This policy decision does not prevent a student from enrolling in future semesters but, it does prevent financial aid awarding and disbursement. Students on financial aid suspension are responsible for paying all educational expenses without the assistance of financial aid unless their appeal has been approved.
NOTE: Please refer to the current UT Tyler Catalog for Undergraduate Academic Probation/Suspension and Graduate Academic Probation/Suspension. The academic policies and appeal process differ from the federal requirement for students to maintain financial aid eligibility.