UT Tyler Satisfactory Academic Progress Policy
Various Federal and State regulations governing student financial assistance require that institutions of higher education develop standards to measure Satisfactory Academic Progress (SAP). In order to remain eligible for federal, state, and institutional financial aid, students must comply with the University of Texas at Tyler’s standards for SAP. The University of Texas at Tyler has adopted the following standards of SAP in order to comply with these federal requirements. These standards are for financial aid purposes only and neither replaces nor overrides University of Texas at Tyler academic policies. All graduate and undergraduate students applying for and receiving financial aid will be monitored for SAP whether or not financial aid was applied for or received during any academic period in which the student was previously enrolled. Students are ineligible to receive financial assistance if all minimum satisfactory academic progress standards, including qualitative, pace of progression, and maximum timeframe measures of progress, are not met. SAP will be evaluated at the end of the Spring term after grades have been posted.
Academic Year: An award year.
Not Meets SAP: A status assigned to a student who is not meeting SAP requirements (qualitative, pace of progression and/or maximum hours). The student will not be eligible for financial aid with this status.
Appeal: The process for a student who failed to meet SAP requirements to petition the school for a reconsideration of financial (see appeal process for more information).
Financial Aid Probation: A status assigned to a student who failed to maintain SAP but successfully appealed, permitting the student to receive financial aid for one term.
Academic Plan: An academic plan occurs after a student’s probation term, and is offered at the discretion of the financial aid administrator. The plan may require students to successfully complete a certain number of hours per term, or earn a specific term GPA so as to meet SAP requirements by a particular point in time
Meets SAP: A status assigned to a student in good standing and meeting all SAP requirements.
Pace of Progression: The rate at which a student is progressing toward the completion of a degree, certificate or certification.
Passing Grade: Grades of A, B , C, D, IP, CR.
Qualitative Requirements of Satisfactory Academic Progress
The minimum cumulative University of Texas at Tyler grade point average for undergraduate/pharmacy students including post baccalaureate undergraduate students at the end of the Spring term at UT Tyler is a 2.0.
The minimum cumulative UT Tyler grade point average for graduate students at the end of the Spring term at UT Tyler is a 3.0.
Quantitative Requirements of Satisfactory Academic Progress
Pace of Progression
Students must successfully complete at least 66.67% of cumulative attempted credit hours. Attempted hours include repeated, failed, incomplete, withdrawn from, and transfer credit hours.
Pace of Progression is measured by dividing the cumulative number of hours successfully completed by the cumulative number of hours attempted as shown below:
Pace = Cumulative # of hours successfully completed ÷ Cumulative # of hours attempted
Incomplete classes will result in a grade of “I”, and will be considered the same as an “F” when evaluating SAP. A student must do the work to complete the class in order for the “I” to be changed to an actual letter grade.
Title IV funds may only pay for one repeat of a previously passed course. More than one repeated course, even if not previously passed, will not be calculated in your enrollment status pertaining to Title IV funds.
Maximum Time Frame
According to 34 CFR 668.16€, the University is required to establish a maximum time frame (total number of semester hours or years) during which a student is expected to complete their educational degree plan/program and remain eligible for federal student financial aid programs. The maximum time frame is imposed for all federal programs. However, this requirement excludes certain private loans (as specified by each lender).
For an undergraduate program, the maximum time frame cannot exceed 150% of the published length of the program measured by the number of hours for which a student has registered, earned, or attempted during Fall, Spring, and Summer at UT TYLER and also at any other institution of higher education. This includes hours that were dropped, withdrawn from, failed, duplicated, never completed or transfers of credit from other institutions. It also includes hours earned in the Armed Forces and ESL. The Office of Financial Aid has currently established the maximum number of semester hours to be 150% of the student’s degree plan. Beginning December 2009, after fall grades post, the OFFICE OF FINANCIAL AID uses the official PeopleSoft Excess Hours Page to determine degree hours.
For a graduate program (master’s or doctoral), the maximum time frame cannot exceed 150% of the published length of the program measured by the number of terms at UT TYLER.
Post baccalaureate programs will be monitored for maximum time frame based on their total attempted hours in an undergraduate program.
Reinstatement of Eligibility
All SAP requirements are effective whether or not financial aid has ever been applied for or received. For student’s not meeting SAP at the end of the Spring term, SAP will be re-evaluated at the end of the next academic term attended at UT Tyler to determine if a student will be eligible for financial aid.
All attempts at a course, including repeats, are calculated in total hours attempted and in the pace of progression calculation.
If a student fails to meet the SAP requirements (qualitative and/or quantitative) the student will be assigned a Not Meets status.
SAP Appeals Process
A student, who fails to meet SAP requirements is not eligible to receive financial aid without an approved appeal. Students who do not appeal must meet SAP requirements before aid eligibility can be re-established. An appeal process is available for the student who experienced any of the following mitigating circumstances:
- Illness or injury to themselves, or an immediate family member
- Death of a relative
- Military Service
- Other circumstances that affect the ability to meet SAP
If a student fails to meet the SAP standards and consequently loses financial aid eligibility, they may submit a written appeal with supporting documentation for reinstatement of financial aid eligibility if they had mitigating circumstances The appeal must also address what has changed in that will allow the student to demonstrated SAP at the end of the next review. Appeals are reviewed on a case by case basis by an OFFICE of FINANCIAL AID financial aid administrator. If the appeal is approved, the student will be assigned a Probation status. Review of an appeal is not a guarantee of approval.
Students are notified by email of the decision. Typically, one appeal approval is given to a student per undergraduate/graduate career. All decisions made by the financial administrator are final. Students may appeal a denied request by submitting additional documentation in writing to demonstrate how their situation meets the requirements for approving a SAP appeal. Exceptions to the one appeal approval and academic plan for the student must be fully documented and reviewed by the appointed OFFICE of FINANCIAL AID financial aid administrator. Appeals should be submitted for review no later than two weeks before the end of the term for which a student is appealing.
NOTE: Please refer to the current UT Tyler Catalog for Undergraduate Academic Probation/Suspension and Graduate Academic Probation/Suspension. The academic policies and appeal process differ from the federal requirement for students to maintain financial aid eligibility.