UT Tyler Satisfactory Academic Progress Policy
Effective July 1, 2011
The University of Texas at Tyler is required to establish satisfactory academic progress standards for financial aid applicants and recipients in accordance with federal regulations. These standards ensure that only those recipients demonstrating satisfactory progress toward the completion of their educational programs continue to receive financial aid. Satisfactory academic progress will be evaluated annually. This assessment will be based on cumulative grade point average (GPA), successful semester completion of coursework (credit hours), and maximum time limits to complete the course of study. Financial aid recipients must meet all the requirements listed below for continued eligibility:
Grade Point Average Requirements – Qualitative Measure
Students receiving financial aid must maintain the grade point average standards required for enrollment and graduation as defined in the current UT Tyler Catalog. Undergraduates must maintain a minimum 2.0 cumulative grade point average. Graduates must maintain a 3.0 cumulative grade point average on all UT Tyler course work counted toward their degree.
- Current UT Tyler Catalog: (“General Baccalaureate Degree Requirements and “Graduate Policies – General and Master’s”)
Additional information for grade point average requirements for TEXAS Grant renewal, B-On-Time Loan renewal, and TEACH Grant programs are available on the Grant Program and Loan Program section of the financial aid webpage.
Students not meeting the minimum grade point average requirement will be placed on financial aid suspension. All award offers made prior to the yearly evaluation will be cancelled. (See Appeal Process for details)
Completion of Credit Hour Requirements – Quantitative Measure
Students receiving aid must successfully complete at least 75% of the hours attempted as of the census date for the semester(s) of assessment. Courses repeated to meet degree requirements will be included in the calculation of attempted and earned hours for assessment of Satisfactory Academic Progress.
- Courses not considered as meeting completion requirements include:
- Courses taken for audit
- Courses with grades of “F”, “I”, “W” or “NC”
- Credit hours earned by examination or articulation
Students funded at UT Tyler for concurrent/transient enrollment at another institution, including study abroad programs, must provide an official transcript (proof of successful completion of coursework) to the Enrollment Services Center. Until that documentation is received, the coursework will not be considered in the assessment of satisfactory academic progress. (See Appeal Process for details)
Maximum Time Limit Requirements – Quantitative Measure
A student’s eligibility for financial aid is limited to these levels: Undergraduate programs of study must be completed within 180 attempted credit hours, including transfer coursework and second baccalaureate degrees. Graduate programs of study must be completed within 54 credit hours of graduate work and, Graduate Certificate programs must be completed within 22 attempted credit hours. Attempted hours include all prior coursework at UT Tyler and from transfer, regardless of whether or not financial aid was received. If a student changes a course of study or pursues an additional credential, the hours attempted under all courses of study are included in the calculation of attempted and earned hours. Students who exceed the maximum time limit requirements will be placed on financial aid suspension. (See Student Appeal Process below for details)
Evaluation of Academic Progress
Satisfactory academic progress for financial aid eligibility will be evaluated annually, after grades are posted for the Spring semester. For financial aid purposes, ALL summer sessions (Long Summer, Summer I and Summer II) are considered as one semester. Students not meeting all elements (GPA, completion rate, and maximum time frame) for the prior three semesters (Summer, Fall, and Spring) will be placed on financial aid suspension for the next academic year. Financial aid suspension will prevent a student from receiving federal, state, and/or institutional aid for future enrollment(s).
Reinstatement of Eligibility
Students on financial aid suspension may have their eligibility reinstated once all satisfactory academic progress standards are met. Meeting the standards may be done in one of the following manners, depending on individual circumstances and deficiencies:
- Submitting a transcript that confirms the successful completion of concurrent enrollment, if that credit together with the credit from UT Tyler will meet the standards;
- Completing grades of “I” or having grad changes posted to the transcript;
- Earning a minimum 75% successful completion rate
- Earning a minimum cumulative grade point average (2.0 for Undergraduate students and a 3.0 for Graduate students) while attending UT Tyler without financial aid funding and not exceeding the maximum timeframe for program completion.
Student Appeal Process
If an extraordinary situation adversely affects progress toward successful completion of a program of study, a student may request an appeal by submitting an Application for Appeal Form and with supporting documentation to the Enrollment Services Center. The Application for Appeal Form is available to be printed from the Forms Library on the Financial Aid Office webpage.
The Student Appeal Committee (comprised of faculty, staff, and student representatives) will review and evaluate all appeal requests. The committee will consider the circumstances identified, supporting documentation provided, academic history, timeline to completion, and success potential of the student in their deliberation. Students may not appeal continuously (each semester) for the same circumstance. The decision of the Student Appeals Committee is final. The following circumstances may be considered reasonable for appeal:
- Illness or injury of the student or a dependent of the student,
- Death of a family member, or
- Other emergency or catastrophic events
The deadline for requesting an appeal prior to the start of any Fall semester is July 15. Appeals submitted after this date or after the start of any semester will be evaluated in a scheduled timeframe at the discretion of the committee.
This policy decision does not prevent a student from enrolling in future semesters but, it does prevent financial aid awarding and disbursement. Students on financial aid suspension are responsible for paying all educational expenses without the assistance of financial aid.
Students will be notified by letter and/or Patriot email of the committee’s decision and the academic expectation for continued financial aid eligibility. If an appeal is approved, the student will be placed on financial aid probation and awarded for one term only. Evaluation of successful completion (meeting minimum GPA, successful completion of credit hours or completion of approved time limit) will take place after grades are posted for the probationary term. Students with successful completion will receive a revised award notice via Patriot email for the next semester of enrollment. Students with unsuccessful completion during the probationary term will remain on financial aid suspension and will not receive financial aid until eligibility is reinstated. If an appeal is denied, the student will be responsible for all educational expenses until eligibility is reinstated. The decision of the Student Appeals Committee is final.
NOTE: Please refer to the current UT Tyler catalog for Undergraduate Academic Probation/Suspension and Graduate Academic Probation/Suspension. The academic policies and appeal process differ from the federal requirement for students to maintain financial aid eligibility.