COMMONLY USED EXPENDITURE OBJECT CODES

The most commonly used object codes are listed below by expenditure description. There are separate tables for miscellaneous expenditures, entertainment and business meetings, furniture and equipment, and professional services.

Object codes not listed below can be found in *DEFINE. At the *DEFINE command field, type "GG9". Tab to the "MISC" field and type in a keyword, then hit the enter key. Next, tab to the keyword, type an "X" beside it, and hit the enter key. A box will appear, listing other descriptive keywords.

OBJECT CODES FOR MISCELLANEOUS EXPENDITURES

OBJECT CODES FOR ENTERTAINMENT AND BUSINESS MEETING EXPENSES

Please note the following limitations to entertainment or business meeting expenses:

• Food and flowers may only be purchased or reimbursed from LOCAL accounts.
• Reimbursements to individuals for flowers or entertainment must be processed on VPE payment documents using the object codes shown in the table below.
• Please remember to use the Request for Payment of Business Expense form in addition to your VPE document.

VPE payment documents must be used for entertainment, which includes but is not limited to:

• ALL purchases of flowers including university functions and to honor the deceased
• UT sponsored official occasions (as provided by the President or Executive Management, page 20 - Traveler's Aid and Entertainment Guide)
• Conferences, workshops, or seminars
• Business meeting meals or recruiting functions

OBJECT CODES FOR FURNITURE AND EQUIPMENT

Capitalized Purchases

Controlled Purchases

*Includes Cameras, Stereo Systems, TVs, VCRs/DVDs, Camcorders, Video Recorders/Laserdisk Players

Expensed Purchases

OBJECT CODES FOR PROFESSIONAL SERVICES

The State has identified the services listed in the following table as "Professional Services."
Expenditures for professional services are required to be reported to the state and data for this report is gather by object code. Please use the professional service object codes for only those services listed in the table.

For other services that do not have a designated object code (example: "lecturer" - object code 1337), please use object code 1342 "purchase of temporary services."