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Transportation & Mileage
Travel by Personal Vehicle
The mileage rate is 58.5 cents per mile.
When traveling by personal car between two points that are in
the Texas State Mileage Guide (TMG), the TMG must be used for mileage. If either of the two points are not in the TMG, actual mileage may be claimed and must be itemized on a point-by-point basis on the "Actual Mileage Report".
Travel by Rented Vehicle
Rental car reservations may be booked through Faye Ingram in Financial Services at fingram@uttyler.edu or (903) 565-5981 or through CTP* at (866) 366-1142 or online.
Rental car fees are billed directly to the University. Gasoline charges are reimbursable when rented vehicles are used. Rental cars reservations may be made in conjunction with airfare
through CTP* at (866) 366-1142 or online.
Travel by Commercial Air
All airline tickets are booked through CTP* at (866) 366-1142 or online. The reimbursement for air transportation may not exceed the cost of the lowest refundable available airfare. If non-refundable airfare is purchased, the employee will incur the risk of trip cancellation. If a ticket is available at a lower cost from a source other than CTP*, supporting documentation is required.
NOTE: Reservations must be confirmed within 24 hours or tickets are automatically cancelled. Fare and flight availability are not guaranteed until purchased. Reservations cannot be finalized until CTP receives the traveler's RTA and the departmental DEFINE account number. The reservation is complete when the traveler/travel arranger receives an e-Invoice with the remarks “your e-ticket confirmation is XXXXXX." When e-mailing CTP at uttravel@ctptravelservices.com after 4P.M CST, CTP will respond the next business morning. For same day travel request please call CTP direct at 1-866-366-1142.
Travel by Mass Transit, Taxi, or Limousine
The supporting documentation for travel by mass transit, taxi, or limousine must itemize the date and the fare charged for each trip. The itemization may be provided by a receipt from the mass transit, taxi or limousine company or by any other means.
*Corporate Travel Planners, Inc., UT Tyler's travel agent.
Questions should be directed to:
Faye Ingram at (903) 565-5981 or fingram@uttyler.edu
Office of Financial Services
3900 University Blvd, ADM 123
Tyler, TX 75799
Ph: 903.566.7327
Fax: 903.565.5509
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