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Travel Requiring Special Approval or Notification -
Washington DC
All travel to Washington, D.C. requires prior notification to The Office of State and Federal Relations or The University of Texas System, depending upon the purpose of such travel. Notification to one of these entities, discussed below, must be processed before creating the traveler’s Request for Travel (VE5) document.
- If the travel purpose is to confer on legislative or appropriations issues with the US Congress or Federal Government staff, then the traveler must notify The Office of State and Federal Relations (OSFR) at http://www.osfr.state.tx.us/travelform.asp. Print confirmation for recordkeeping. When processing the traveler’s VE5 document, reference OSFR notification in the NOTES Section.
- For all other travel to Washington, D.C., the traveler must notify The University of Texas System Office of State and Federal Relations, via e-mail at ytate@utsystem.edu. The following information is required in the e-mail:
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E-mail Subject Line: |
UT Tyler Travel to Washington, DC |
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E-mail Contents:
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Name of traveler, date of travel, traveler’s e-mail address, phone number, and reason for travel to Washington, D.C. |
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Print a copy of the “sent” e-mail for recordkeeping. When processing the traveler’s VE5 document, reference UT System notification in the NOTES Section and complete Section W. |
Questions should be directed to:
Faye Ingram at (903) 565-5981 or fingram@uttyler.edu
Office of Financial Services
3900 University Blvd, ADM 123
Tyler, TX 75799
Ph: 903.566.7327
Fax: 903.565.5509
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