UT Tyler

Commonly Used Object Codes

Office of Financial Services

The most commonly used object codes are listed below by expenditure description. There are separate tables for miscellaneous expenditures, entertainment and business meetings, furniture and equipment, and professional services.

Object codes not listed below can be found in *DEFINE. At the *DEFINE command field, type "GG9". Tab to the "MISC" field and type in a keyword, then hit the enter key. Next, tab to the keyword, type an "X" beside it, and hit the enter key. A box will appear, listing other descriptive keywords.

Object Codes for Miscellaneous Expenditures

DEFINE Object Code

Expenditure Description

1313

ADVERTISING

1527

AWARDS-EMPLOYEES (NON-CASH)

1528

AWARDS-NON-EMPLOYEES (CASH AND NON-CASH

1304

BINDING

1409

BOOKS (NON-LIBRARY)

1850

BOOKS, VIDEOS, AND SLIDES (LIBRARY ONLY)

1401

CALENDARS

1785

CELL PHONE CHARGES

1420

CHEMICALS & GASES

1401

CONSUMABLE OFFICE/COMPUTER SUPPLIES

1402

CONSUMABLE SUPPLIES - FABRICS, BED LINENS

1319

CONTRACTED SERVICES, COPY OF CONTRACT ON FILE IN FINANCIAL SERVICES (ONLY)

1401

COPIER PAPER

1451

FARM, RANCH, & NURSERY SUPPLIES

1753

FEES - OTHERS

1304

FILM PROCESSING

1401

FOLDERS

1314

FREIGHT

1430

FUELS & LUBRICANTS

1402

GLASSWARE DISPOSABLE

1836

GLASSWARE LABORATORY

1402

GLOVES

1443

HARDWARE & MATERIAL

1780

LONG DISTANCE PHONE CHARGES

1784

MAINTENANCE REPAIR OF PHONES

1425

MEDICAL SUPPLIES

1301

MEMBERSHIP - PROFESSIONAL DUES

1302

MEMBERSHIP - SOCIAL CLUB DUES - BUSINESS

1781

MONTHLY CHARGES PHONE

1402

PAPER GOODS: NAPKINS, PLASTIC WARE, CUPS, AND PARTY DECORATIONS

1440

PARTS FURNISHINGS & EQUIPMENT

1401

PENS, PENCILS

1836

PICTURE FRAMES, RUBBER STAMPS, UNIFORMS, AND BALLS-ATHLETICS

1342

PURCHASE OF TEMPORARY SERVICES

1735

RENTAL BUILDING USE FEE

1723

RENTAL FURNISHINGS/EQUIPMENT

1304

REPRODUCTION & PRINTING SERVICES, AND COPIES

1315

STAMPS

1407

SUBSCRIPTIONS

1788

TELECOMMUNICATIONS PARTS & SUPPLIES

1401

TONER CARTRIDGES

1761

UTILITY ELECTRICITY

1762

UTILITY NATURAL GAS

1767

UTILITY WATER

1772

WASTE DISPOSAL SERVICES

 

Object Codes for Entertainment and Business Meeting Expenses

Please note the following limitations to entertainment or business meeting expenses:

  • Food and flowers may only be purchased or reimbursed from LOCAL accounts.
  • Use object codes below on VPE payment document for reimbursements of flowers or entertainment.
  • Use the Request for Payment of Business Expense form in addition to your VPE document.

VPE payment documents must be used for entertainment, which includes but is not limited to:

  • ALL purchases of flowers including university functions and to honor the deceased.
  • UT sponsored official occasions (as provided by the President or Executive Management).
  • Conferences, workshops, or seminars.
  • Business meeting meals or recruiting functions.

DEFINE Object Code

Expenditure Description

1329

All flowers (university functions and to honor the deceased)

1324

All 26 account entertainment only

1323

Official occasions (all accounts except 26)

1327

All other entertainment (all accounts except 26)

 

Object Codes for Furniture and Equipment  

Capitalized Purchases

DEFINE Object Code

Dollar Amount, Per Item

Expenditure Description

1830

$5000.00 or more

Furniture & Equipment

1840

$5000.00 or more

Computer Equipment (and Monitors)

1841

$5000.00 or more

Computer Software

1860

$5000.00 or more

Telecommunication Equipment

 

Controlled Purchases

DEFINE Object Code

Dollar Amount, Per Item

Expenditure Description

For all accounts, except

26 grant accounts :

 

1835

any dollar amount

Hand Guns, Rifles

1837

$500.00 - $4999.99

Furniture & Equipment*

1847

$0.00 - $4999.99

Computers ONLY-desktops, laptops, ipads, tablets

For 26 grant accounts:

 

 

1839

$500.00 - $4999.99

Controlled - Furniture & Equipment*

1845

$00.00 - $4999.99

Computers ONLY-desktops, laptops, ipads, tablets

1849

$500.00 - $4999.99

Controlled - Monitors

1869

$500.00 - $4999.99

Controlled - Telecommunications Equipment

*Includes cameras, stereo systems, TVs, VCRs/DVDs, camcorders, video recorders/laserdisk players, pata projectors.

Expensed Purchases

DEFINE Object Code

Dollar Amount, Per Item

Expenditure Description

1836

$0.00 - $4999.99

Furniture & Equipment

1842

$0.00 - $4999.99

Computer Software

1846

$0.00 - $4999.99

Computer Monitors

1846

$0.00 - $4999.99

Computer Equipment-does NOT include desktops, laptops, ipads, tablets

1866

$0.00 - $4999.99

Telecommunication Equipment

 

Object Codes for Professional Services

The state has identified the services listed in the following table as "professional services."
Expenditures for professional services are required to be reported to the state, and data for this report is gathered by object code. Please use the professional service object codes for only those services listed in the table.

DEFINE Object Code

Professional Service

1333

Accountant Services - CPA

1339

Architect Services

1339

Engineer Services

1317

Land Surveyor

1317

Optometrist Services

1335

Medical Services

1322

Real Estate Appraisal Services

1334

Legal Services - attorney

For other services that do not have a designated object code (example: "lecturer" - object code 1337), please use object code 1342 "purchase of temporary services."

UT Tyler