Travel Requiring Special Approval or Notification
Office of Financial Services
Travel to Washington, D.C.
All travel to Washington, D.C. requires prior notification to The Office of State and Federal Relations or The University of Texas System, depending upon the purpose of such travel. Notification to one of these entities, discussed below, must be processed before creating the traveler's UT Share/PeopleSoft Travel Authorization (TA).
If the travel purpose is to confer on legislative or appropriations issues with the US Congress or Federal Government staff, then the traveler must notify The Office of State and Federal Relations (OSFR). Print confirmation for record keeping. When processing the traveler's TA, reference the OSFR notification in the "Comment" field.
For all other travel to Washington, D.C., the traveler must notify The University of Texas System Office of State and Federal Relations via e-mail. The following information is required in the email:
- Email Subject Line: UT Tyler Travel to Washington, D.C.
- Email Contents: Traveler's name, email address, phone number, date of travel, reason for travel.
Print a copy of the "sent" email for record keeping. When processing the traveler's TA, reference the UT System notification in the "Comment" field and complete the field "Washington, DC Purpose."
Questions should be directed to:
Travel Services firstname.lastname@example.org