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Travel Requiring Special Approval or Notification

Office of Financial Services

Travel to Washington, D.C.

All travel to Washington, D.C. requires prior notification to The Office of State and Federal Relations or The University of Texas System, depending upon the purpose of such travel. Notification to one of these entities, discussed below, must be processed before creating the traveler's Request for Travel (VE5) document.

If the travel purpose is to confer on legislative or appropriations issues with the US Congress or Federal Government staff, then the traveler must notify The Office of State and Federal Relations (OSFR). Print confirmation for record keeping. When processing the traveler's VE5 document, reference the OSFR notification in the NOTES section.
For all other travel to Washington, D.C., the traveler must notify The University of Texas System Office of State and Federal Relations via e-mail. The following information is required in the e-mail:
E-mail Subject Line: UT Tyler Travel to Washington, D.C.
E-mail Contents: Traveler's name, e-mail address, phone number, date of travel, reason for travel.
Print a copy of the "sent" e-mail for record keeping. When processing the traveler's VE5 document, reference the UT System notification in the NOTES section and complete section W.

Questions should be directed to:
Faye Ingram at 903.565.5981 or fingram@uttyler.edu

 

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