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Meals and Lodging - Out of State
Meal and Lodging Rates
Meals
Out of state meals are reimbursable up to the daily maximum set forth by the Comptroller, not to exceed actual expenses. Receipts are not required. Meal expenses are reimbursable without an overnight stay if travel away from the duty station is at least 6 consecutive hours. However, reimbursed meals for one-day trips are taxable and will be included on the employee’s W-2 (IRS requirement).
Lodging
Lodging is reimbursable up to the daily maximum set forth by the Comptroller per night and is limited to actual expenses based on receipts.
For employees sharing a room: Each employee must submit a travel voucher for reimbursement of his or her share. The lodging establishment will split the bill if the request is made at the time of room reservation.
The Texas Procurement and Support Services agency contracts with hotels for discounted rates for state employees on travel while doing business for the State of Texas. Contracted hotels are required when a state funded account is used, unless there is an exception provided by State statute. Exceptions must be documented on the travel payment voucher (VP5).
Questions should be directed to:
Faye Ingram at (903) 565-5981 or fingram@uttyler.edu
Office of Financial Services
3900 University Blvd, ADM 123
Tyler, TX 75799
Ph: 903.566.7327
Fax: 903.565.5509
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