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Frequently Asked Questions (FAQ) Welcome to the UT Tyler Office of Graduate Studies question and answer section. These are actual questions that came from prospective students like you. We hope you find our FAQs helpful and informative. Select one of the categories below to read the Q&A on each topic. Admission Before Graduating
Application and Required Materials Deadlines Full Time Student Scholastic Load GRE and/or GMAT - Sending Scores GRE/GMAT Test Taking Strategies and Practice Sites Human Subject Research Lost Username/Password/Login Info POPS (how to enroll, drop, pay tuition, parking permit) Preparing for Graduate School Admission Teaching/Graduate Assistantships Undergraduate Courses as a Grad Student
How can I check the status of my application? What is the application process timeline? Did you receive my documents? When you apply online through Apply Texas, you will receive an application receipt confirmation number. This is your confirmation that your application has been sent to UT Tyler. In approximately 2-3 days, you will receive an email from UT Tyler's Admissions department with your user name and login information. You can check your status online using your POPS identification number. Refer to the email you received for instructions, or contact one of our Admissions Representatives. To check your status and review any outstanding tasks or documentation, follow the link in the email or type in the URL (http://pops.uttyler.edu).
Until all your materials have been received AND entered into the system, your application will remain in 'applicant' status. Keep in mind that it takes a while for your requested materials (transcripts, scores, etc.) to arrive, especially if they are coming from overseas. The Admissions department does not send a confirmation for each document it receives; however, you are able to view the items which have not arrived in your Student Center To Do List online in POPS. Once all your materials arrive and are in the system, the Admissions department will alert the academic department that your materials are ready for evaluation. After their evaluation, they will accept or deny admission, and you will be able to view your status immediately. Please use the new POPS system to check your status instead of calling or emailing. Answering phone calls and emails for status checks delays processing applications, which means a longer time before the departments can begin evaluating the applications. Each department has a different timeline – some must evaluate many candidates, which means a longer wait for a decision on your status. The major hold up is getting transcripts in from previous institutions – once we have your information, the Admissions office will process it within 5 business days, excluding holidays. I lost/forgot my username/password/login information that was in the email I received from admissions - who do I contact? If you have lost or forgotten your username/password, contact Admissions and they will resend the email. Usernames and passwords cannot be provided over the phone. All student information is now available online at http://pops.uttyler.edu. You can check the status of your application there, and see if all your materials have arrived by looking at your checklist. If you have any problems accessing POPS, please email itsupport@uttyler.edu For instructions on how to enroll, drop a class, view and pay your bill or paying on the installment plan, or buying a parking permit, visit this site. My transcripts are missing! I requested transcripts from my previous institution, but my POPS page says they are still missing (has an initiated status). Why aren't they showing up? Before you panic, remember that just because you submitted a transcript request doesn’t mean it was sent immediately. First - contact the sending institution to find out WHEN it was sent and to WHAT department. All transcripts should be sent to the Office of Admissions; sending them to the department first delays posting time. The time-to-posting is under two weeks from the time they receive the transcript, barring any issues with the transcripts. Problems that prevent a transcript from posting include: unreadability (poor copy), different names, no birth date or Social Security number, incomplete transcripts, etc. If you find out that the sending institution sent it over two weeks ago, contact Admissions and be ready to answer these questions:
You do not need to submit community or junior college transcripts. What documents do I need to submit with my application? Domestic: An official transcript showing a baccalaureate degree from an accredited institution and official transcripts of all university level work. You do not need to submit community or junior college transcripts. Official s should be sent directly from your previous institution to UT Tyler. UT Tyler s are available to the Registrar's Office and need not be forwarded by the applicant. Details: http://www.uttyler.edu/graduate/admissions.htm We prefer that official copies be sent directly to us from your previous institution. If you are mailing official copies to us, the address is: Office of Admissions International: Official transcript showing a four-year baccalaureate degree or its U.S. equivalent from an accredited institution of higher learning and official transcripts from ALL post-secondary institutions, TOEFL scores, entrance exams scores (GRE or GMAT for MBA), and evidence of financial support (Affidavit of Support) to Anita Crockett Office of Admissions For details and a list of forms: http://www.uttyler.edu/graduate/intnl.htm Doctoral applicants: Official transcripts showing a baccalaureate and a master's degree from regionally accredited institutions. With the application, you will submit official GRE scores and official transcripts of all university level work. You do not need to submit community or junior college transcripts. UT Tyler transcripts are available to the Registrar's Office and need not be forwarded by the applicant. Details:http://www.uttyler.edu/graduate/phdadmissions.htm Where do I send my application materials? All applications are completed online through Apply Texas. Domestic students should have transcripts sent directly to UT Tyler from their previous institutions, and test scores should be sent from the testing organization. Recommendation letters, if required, should be sent directly to the department. Contact the program advisor to determine if your program requires recommendation letters and for the department address. International students should send their materials to Anita Crockett How much does it cost to apply? $25 for domestic students; $50 for international students. When is the deadline to apply? The university deadlines are listed below on the Calendar Page - please note that some programs have earlier deadlines. Failure to meet this deadline will result in a delay of acceptance and enrollment by one semester. All required documents must arrive by the deadline date. Complete applications and all supporting documents must be received in the Office of Admissions by the deadline. Do I have to take the GRE and/or GMAT to be admitted to a program? For FULL admission, you will need either the GRE or GMAT, depending on program requirements (ask a program advisor to be sure which you'll need). However, you can be granted provisional admission and go to school for one semester before you complete your GRE. UT Tyler does not offer the GRE; however, in Tyler, you can contact Prometric Testing Center for information on their testing schedule by calling: (903) 561-5983 or (903)595-0652 or visiting http://www.prometric.com/Default.htm Register for your tests early; spaces fill up quickly. Plan to take the tests at the beginning of the summer before you apply to graduate school. This way, you will have time to retake any tests. Use Institutional Code 6850 to request the GRE score report to be sent to UT Tyler. Do not send copies of scores; only official scores from the testing agencies are accepted. This GRE Prep site not only offers free practice tests, but shows you HOW to improve your score: http://www.number2.com/ Test Tactics and Sectional Strategies for the GRE: http://tinyurl.com/ajnp4b and http://tinyurl.com/crgade Take practice tests and time yourself at http://www.testprepreview.com/gre_practice.htm (scroll down for the FREE Self-Assessment Modules:) Review areas that you need to strengthen. GMAT test-taking strategies and tips: http://tinyurl.com/c8ohjc and http://tinyurl.com/b7qr2j Download and use the free GMATPrep® test-preparation software so you can become familiar with the format used in computer-based testing. http://www.mba.com/mba/thegmat/prepareforthegmat My GRE/GMAT/TOEFL/other test score isn’t as high as it should be – should I still apply? In most cases, the departments will evaluate ALL your application materials, rather than focusing solely on test scores, so don’t let a single score discourage you from applying. In addition to program admission requirements, consideration for admission is also given to one or more of the following: the applicant’s demonstrated commitment to his or her chosen field of study, socioeconomic background, multilingual proficiency, geographic region of residence, first generation of family to graduate from an undergraduate program, and involvement and level of responsibility in other matters including extracurricular activities, employment, community service, or family responsibility of raising children. top Some programs do not require any letters; others require up to three recommendation letters, and may require additional information as well. It’s best to check with the program advisor to see what is required, and where to send it. The Office of Graduate Studies/Graduate Admissions department does not require any letters – you will only need recommendation letters if it’s a program requirement. I will graduate at the end of this semester, but I want to apply now so I can begin my master’s program next semester; can I still be admitted even if I haven't graduated? Yes – if you meet the other requirements you can be granted Provisional Admission. We will need a copy of your current transcript and, for non- UT Tyler students, a letter from your college/university stating your anticipated graduation date. What’s the difference between Provisional and Conditional Admission? Provisional admission means you have to “provide” something that is required by the university (not the program / department) for admission. For example, the university requires that you provide official transcripts showing a baccalaureate degree and that you take the GRE (GMAT for MBA). Provisional admission only lasts one semester – you must “provide” us with what’s missing by the end of that semester, regardless of the number of hours you take. Conditional admission refers to a “condition of admission” that is set by the program / department (not the university); for example, while the university requires the GRE, the department requires a certain score on the GRE as a “condition of admission” to that program. A condition of admission to a particular program may be a certain GPA, or that specific courses are taken and a minimum grade is earned in those courses. Conditional admission can last up to 9 hours; it’s not based on number of semesters. Remember, provisional = university requirements; conditional = program / department requirements I want 18 graduate hours in a subject, but don’t want a degree. Can I take more than 9 graduate hours as a non-degree-seeking student; that is, without being accepted into a program? Typically, non-degree seeking students may only complete a maximum of 9 hrs of graduate-level work unless they have special permission from the Office of Graduate Studies. No more than 9 hours earned as a non-degree seeking student may transfer to a master's or graduate certificate program, so non-degree seeking status should not be used by students whose real goal is to enter a master's or certificate program. See how to apply for non-degree seeking status here Is there a limit to the number of undergraduate courses I can take as a graduate post-baccalaureate student? No. Students who have an earned baccalaureate degree and wish to take additional undergraduate classes only, but not pursue a second baccalaureate degree, are not limited in the number of hours of undergraduate work they may complete. See how to apply for post-baccalaureate status here How much is tuition? What fees will I have to pay? You can find a tuition breakdown on this page: http://www.uttyler.edu/catalog/tuition/. Select the appropriate semester to view tuition and fees. You can also find course fees for specific courses by visiting this site and logging in as a guest. Beginning Fall 2009, course fees are charged according to PREFIX (e.g., EDUC), not by course number. All courses with the same prefix are charged the same course fee. What kind of financial aid can I get? Visit the financial aid website for contact information and to find out more about the financial aid opportunities for graduate students. http://www.uttyler.edu/financialaid/GraduateFinaidScholar.htm and for international students, http://www.uttyler.edu/financialaid/InternationalFinaidScholar.htm Another good place to look is our External Funding site. Check out these financial aid FAQs for graduate students. Another good resource for International Students is Financial Assistance for U.S. Study [MS Word, 90K], which provides information and links for possible sources of funding. Visit the USNEI site for even more information. Are there scholarships specifically for graduate students? Yes; one is the New Graduate Student Scholarship – to find out more, visit the Scholarship website at http://www.uttyler.edu/scholarship/ and click the appropriate Academic Year link. NOTE: Students who receive the Educational Leadership Scholarship are not eligible for the Teachers In Excellence Scholarship. How many hours do I have to take to be considered a full time graduate student? The minimum credit hour load to be considered a full-time graduate student is nine semester hours of graduate-level courses during a fall or spring semester or six hours during a regular summer session. The maximum credit hour load permitted is 12 hours during a fall or spring semester, six hours during a regular summer session and three hours during intersession Are there any teaching or research positions offered by UT Tyler? Yes, check with your program’s advisor to see if that department offers teaching/research assistantships. Then check here for more info http://www.uttyler.edu/graduate/assistantships.htm To find contact information for your advisor, visit the Program Contacts page.
I'm a graduate student, but I also want to take some undergraduate classes. Can I do that? Sure - all you need to do is let your advisor know, so s/he can contact the Registrar's Office to set you up that way in POPS. I’m trying to decide between several programs – who can I talk to about each one? At the graduate level, it’s usually best to speak directly to the program advisor. You can contact them via email to set up telephone or in-person appointments to discuss some of your questions, or they can send you a packet of information about their program for you to read. To change to another program you must have the approval of the program program advisor in the old and new programs. Your new program may require additional information such as letters of recommendation, essay, new application, new scores, etc. There is no guarantee that you will be admitted to the new program, or that courses you have completed will transfer. Contact an advisor in the new program before making a decision to change your program. Then access and print the Change of Program form. The form requires signatures from you, your previous advisor, and your new advisor. The new advisor will submit the signed form to the Registrar's office. What classes are being offered this/next semester? To view/search the schedule of classes, go to http://pops.uttyler.edu. Look for the Class Search link on the left of the page under Search/Browse Catalog. You do not need a user name to search classes. Is the MSN-MBA online? Will I need the GRE or GMAT? The MSN-MBA is offered completely online. You must take the GMAT instead of the GRE. The program begins with nursing courses, so if you have questions about those, please contact Dr. Susan Yarbrough. If you have questions about the business component of the degree, please contact Dr. Mary Fischer. Find their contact information here. Does the Master of Science/PhD in Human Resource Development require a GMAT or GRE for admission? Both programs require the GRE. Visit these Practice Test websites: http://www.number2.com http://www.testprepreview.com/gre_practice.htm Is housing available for graduate students? Yes; visit http://www.uttyler.edu/housing/ for descriptions of our housing options and for housing applications. Where can I find information on the MAT test? Find free MAT practice questions at matexampracticetests.com If I get an online degree, will my diploma or transcript say "online" on it? No. your diploma/transcript will only show the name of the degree. What online degree programs do you offer? We have several degree programs that are delivered entirely online (http://www.uttyler.edu/graduate/OnlineGraduateDegree.html), and many other programs include some online classes. Check with the program advisor to see if the program you're interested in offers any online courses. What are the rules for Human Subject Research? Please be aware that any research in which a faculty member or student participates that involves human subjects MUST be approved BEFORE any recruitment of participants or data collection can be done. How do I register for classes in POPS? Your POPS ID and Password allows you to register for your classes. You should have received an email when you applied with your POPS ID and password. If you have lost or forgotten your username/password, contact Admissions and they will resend the email. Usernames and passwords cannot be provided over the phone. The user id and password for logging into POPS is the user id and password you also use to log into your Patriots mail account. Activation of your patriots mail account is required for log in access to POPS. Try logging in using those credentials and if you still experience problems, email the following information to IT Support and they will respond in a timely manner.
More instructions: http://www.uttyler.edu/registrar/registrationsteps.htm Are course syllabi online somewhere so I can look at what's covered in a particular class? http://www.uttyler.edu/mainsite/syllabi.html What is the process to file graduation? Where do I get the forms? For graduation guidelines and procedures please check the Registrar's Office page: http://www.uttyler.edu/registrar/graduation.htm Online students should follow these steps to file for graduation:
Admission Representative Contact Information For information regarding the status of your application (domestic) contact Pam Suell at psuell@uttyler.edu (903) 566-7142
If you need your POPS username and password emailed, you can contact Admissions: 903.566.7202 |
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