Thesis and Dissertation
Guidelines for the Dissertation Process This manual will assist students through the steps of the
Manuscript Template You may choose to use this template; it is not mandatory.
Common Errors Please check this list before submitting your manuscript for format review.
Electronic Thesis/Dissertation Submission Information (includes Rights Management and Access Information)
Multi-Paper Format and Style Form for Nursing PhD Students only. IMPORTANT MESSAGE: Nursing PhD students will substitute the Electronic Thesis Submission Form for page 3 of this form. You will receive the Electronic Submission Form once your manuscript is approved.
All theses and dissertations must conform to the policies and procedures as set forth in these Guidelines and the most current University Catalog. If at any time you have a question regarding these policies and procedures, contact The Graduate School at email@example.com.
In addition to the policies and procedures specified in the University Catalog, please note the following:
Deadlines: It is the student’s responsibility to meet all deadlines established and posted by your College, The Graduate School, and Registrar's Office. Work with the chair of your thesis/dissertation committee as you near these deadlines to ensure their availability for defending, reviewing and approving your manuscript. Deadlines are strictly enforced.
Editing and Formatting Your Manuscript: The responsibility for editing and formatting theses and dissertations resides solely with the student, so don't wait until the last minute to begin these tasks. Just because members of your committee read your manuscript carefully, do not assume that they are correcting editing and/or formatting errors. Their focus is on the content.
Final Copy Submission: All UT Tyler Graduate students are required to submit an electronic copy of their thesis/dissertation to the University’s Institutional Repository. Please see the Thesis and Dissertation Handbook for further information.
It is the student's responsibility to coordinate with their advisor and schedule the thesis/dissertation defense in plenty of time to make changes and get final manuscript approval.
When the student submits the final copy to the academic department for signatures, they must also email firstname.lastname@example.org and cc their advisor, thus notifying The Graduate School that the manuscript has been delivered to the academic department for signatures.
Once the signature page is signed:
- Submit a final electronic copy of the thesis/dissertation via email to the manuscript reviewer at email@example.com for format review (include your student ID#, title page and signed signature page—don’t leave anything out) by the posted deadline.
- After the manuscript reviewer returns the thesis/dissertation to you, make any changes noted on the Thesis/Dissertation Change Form and resubmit a final PDF (including a scan of any signature pages) for approval. If no Change Form is attached, no changes are required.
- Once all changes are completed and approved and your final PDF is submitted, the manuscript reviewer will provide you with a signed Thesis/Dissertation Approval Form and Electronic Thesis/Dissertation Submission Form, as well as information on author rights and instructions for submitting the thesis/dissertation in electronic format to the Robert R. Muntz Library.
- Know your rights! Be aware of author’s options when considering submitting a thesis/dissertation to third party publishing sources. Read through the Rights Management and Access Information and Electronic Thesis/Dissertation Submission Information.
- Complete the Electronic Thesis/Dissertation Submission Form, which will include your release option, and submit the final PDF electronic copy of your thesis/dissertation to the Library for the Institutional Repository.
Please Note: With electronic thesis submission, we no longer require students to submit bound thesis copies for the library; however, if you or your department would like to have bound copies, visit www.lulu.com. It may be your least expensive option, and it allows users to choose their own style/formatting for the binding. You can also visit http://www.acmebinding.com/thesis-binding or contact the UT Tyler Copy Center for pricing at www.uttyler.edu/copycenter.
Professional Editors and Proofreaders
Editing involves reading carefully with the very specific aim of correcting inadvertent errors (e.g., grammar, punctuation, inconsistency in style) that detracts from the coherence and professional appearance of your work.
If you are not familiar with how to format a document, we recommend that you use an editor or proofreader and that you consult with the chair of your thesis or dissertation committee to help identify one. You may also attend/view a thesis formatting workshop presented by The Graduate School, or view these formatting tips.
- Section Breaks and Pagination - These features will help you separate the non-numbered pages from the numbered pages.
- Table of Contents - Using this feature will ensure that your page numbers are correct and that your headings in the TOC and text match.
- Inserting one PDF file into another - Your signature page will need to be scanned as a PDF and inserted into your final document. These tips will help with that.
- Create a List of Figures or Tables - Create a List of Figures in MS Word 2010 - Create a List of Figures in MS Word 2003
You may opt to use a formatting service for your manuscript.