UT Tyler Office of Audit Services
Our Audit Charter
Scope of Work
The scope of work of Audit Services is to determine whether UT Tyler's network of risk management, control and processes, as designed and represented by management, is adequate and functioning in a manner to help ensure:
- Risks are appropriately identified and managed.
- Significant financial, managerial, and operating information is accurate, reliable, and timely.
- Employees' actions are in compliance with policies, standards, procedures, and applicable laws and regulations..
- Resources are acquired economically, used efficiently, and adequately protected.
- Programs, plans, and objectives are achieved.
- Quality and continuous improvement are fostered in the institution's control process.
Opportunities for improving management control may be identified within Audit Services' scope of work. These opportunities will be communicated to the appropriate level of management.
The director of Audit Services, in the discharge of his/her duties, shall be accountable to the UT Tyler president and the Institutional Audit Committee (IAC) to:
- Provide assessments on the adequacy and effectiveness of the organization's processes for controlling activities and managing risks in the areas set forth under the mission and scope of work.
- Report significant issues related to the processes for controlling the activities of the organization and its affiliates, including potential improvements to those processes, and provide information concerning such issues through resolution.
- Periodically provide information on the status and results of Audit Services' annual work plan and the sufficiency of department resources.
- Coordinate UT Tyler's interaction with the State Auditor's Office and other external audit entities.
To provide for the independence of the internal auditing activity, the director of Audit Services reports directly to the UT Tyler president and must be free of all operational and management responsibilities that would impair his/her ability to review independently all aspects of the institution (per the Texas Internal Auditing Act, Section 2102, Government Code).
The director of Audit Services also has an indirect reporting relationship to the University of Texas System (UT System) director of audits who has responsibility for oversight of the internal auditing activity for the UT System and has the reporting responsibility for all components to the Board of Regents.
The director of audit services is designated as the chief audit executive of UT Tyler (per the Standards for the Professional Practice of Internal Auditing).
Audit Services has responsibility to:
- Develop a flexible annual work plan using an appropriate risk-based methodology, including any risks or control concerns identified by management, and submit that plan to the UT Tyler president, UT Tyler's Institutional Audit Committee and the UT System Board of Regents for review and approval as well as periodic updates of work plan progress.
- Implement the annual work plan, as approved, including any special projects requested by executive management of this institution, UT System officials or the Board of Regents.
- Maintain a professional audit staff with sufficient knowledge, skills, experience, and professional certifications to meet the requirements of this charter and the Texas Internal Auditing Act.
- Evaluate and assess significant merging/consolidating functions and new or changing services, processes, operations and control processes coincident with their development, implementation, and/or expansion.
- Communicate the results of engagements promptly and to the appropriate level of management.
- Issue periodic reports to the President and Institutional Audit Committee summarizing results of audit and consulting activities.
- Keep the president and Institutional Audit Committee informed of emerging trends and successful practices in internal auditing.
- Assist in the investigation of significant issues within the institution and notify appropriate members of executive management of the results.
- Conduct special audits and consultations as requested by the President, UT Tyler IAC, UT System Administration and/or UT System Board of Regents.
- Consider the scope of work of the external auditors and regulators, as appropriate, for the purpose of providing optimal audit coverage to the institution.
- Conduct internal quality assurance reviews of UT Tyler's Office of Internal Audit in accordance with professional Internal Auditing standards and periodically take part in an external peer review.
- Provide consulting and advisory services as appropriate.
- Guide the institution on control self-assessment by assisting managers with risk self-assessment and conducting self-audits.
- Provide information to the UT System director of audits as required or requested to fulfill the Systemwide audit oversight and reporting responsibilities.
- File internal audit reports and related responses or action plans with the UT System Audit Office, budget division of the Governor's Office, state auditor and the Legislative Budget Board within two weeks after their presentation to the Institutional Audit Committee.
- Prepare the annual report required by the Texas Internal Auditing Act (Section 2102, Government Code) and submit the report to the UT Tyler president, UT System Audit Office, budget division of the Governor's Office, state auditor and the Legislative Budget Board.
Audit Services staff are authorized to:
- Have full, free, and unrestricted access to all functions, activities, records, property, information systems, and personnel (the examination of student records is included when it serves a specific audit need).
- Allocate resources, set frequencies, select subjects, determine scopes of work, and apply the techniques required to accomplish audit objectives.
- Obtain the necessary assistance of personnel in units where they perform audits, as well as other specialized services from within or outside the institution.
Audit Services staff are not authorized to:
- Perform any operational duties.
- Initiate or approve accounting transactions external to Audit Services.
- Direct the activities of any UT Tyler employee not employed by Audit Services, except to the extent such employees have been appropriately assigned to auditing teams or to otherwise assist the auditors.
Standards of Audit Practice
The activities of Audit Services will meet or exceed the Standards for the Professional Practice of Internal Auditing of The Institute of Internal Auditors. Audit Services will also abide by Generally Accepted Government Auditing Standards, the Texas Internal Auditing Act, and University of Texas System guidelines and applicable Business Procedures Memoranda.