Chapter 13. Testing Services

Subchapter 13-100. General Provisions

Sec. 13-101. Definitions
a. In this chapter, unless the context requires a different meaning,

1. "dean" means the dean of student affairs and external relations, or the dean's delegate or representative;
2. "president" means the president of The University of Texas at Tyler;
3. "student" means a person currently enrolled in residence at the university, or who is accepted for admission or readmission to the university, or who has been enrolled at the university in a prior semester or summer session and is eligible to continue enrollment in the semester or summer session that immediately follows, or who is attending an educational program sponsored by the university while that person is on campus;
4. "university" means The University of Texas at Tyler;
5. "university facility" means a classroom, auditorium, University Pines studentapartments, other building, or outdoor area owned or controlled by the university;
6. "weekday" means Monday through Friday except for official university holidays; "day" means calendar day;
7. ”faculty or staff” means a current employee of The University of Texas at Tyler.

Subchapter 13-200. Mission

Section 13-201. Mission
a. The mission of the Student Testing Center is to provide students with proctoring services of approved examinations through the administration of correspondence examinations, the College-Level Examination Program (CLEP) examinations, and standardized testing. Examinations are administered to insure the security of the examination and with each student’s particular needs in mind.

Section 13-202. Access
a. An examination schedule is available in the university Schedule of Classes booklet. These booklets are available in the Admissions Office, at various other locations throughout the campus as well as in the Student Services Center. A copy of the examination schedule is also sent to each academic dean, the Registrar, and the Dean of Enrollment Management at the start of each fall semester. The Testing Center is located in the University Center, room 111.

Section 13-203. Population Served
a. The Testing Center offers services to all currently enrolled and/or fully matriculated students at the university. Testing is open to the public for the following standardized examinations: ExCET, Law School Admission Test (LSAT), Graduate Record Examination Subject Test (GRE Subject Examinations), Miller Analogy Test (MAT), Foreign Service Officer Examination, and ACT. In addition, the Testing Center will provide college-level correspondence testing to the public on a space available basis.

Subchapter 13-300. Nature and Extent of Services Provided

Section 13-301. Description of Services
a. National Standardized Examinations

1. Paper/pencil tests include the Graduate Record Examination (GRE) Subject tests only, the Law School Admission Test (LSAT), the Miller Analogy Test (MAT), the Foreign Service Examination, the College Level Exam Program (CLEP), the American College Testing Assessment (ACT).
2. The GRE and the GMAT are available only on computer at a designated site off campus.
3. Other national tests are administered as determined by university needs. Application forms and specific dates for these and other tests are available in the Student Services Center and the testing specialist’s office.
   

b. Texas Standardized Examinations

1. Paper/pencil tests include Quick TASP, and the Examination for Certification of Educators in Texas (ExCET).

c. Correspondence Tests

1. Correspondence tests for courses taken from another university may be administered to currently enrolled students for no additional charge.

d. Practice Tests

1. Practice ExCET examinations are available for currently enrolled students in the College of Education.Application information for this test is available through the College of Education.

Section 13-302. Fees and Hours
a.Fees vary based on the individual examination and are subject to change. Each examination has a general information sheet attached including current fees.

b. The Testing Center hours of operation are as follows:

Tuesday 8:00 am – 12:00 pm
Wednesday 8:00 am – 12:0 pm
Thursday 8:00 am – 12:00 pm
Friday 8:00 am – 4:00 pm

Also open hours for listed standardized examinations. (Sec. 13-301)

c. CLEP, MAT, and correspondence examinations will be administered by appointment only on a first-come first-served basis and a minimum of one week in advance of the examination date. It is recommended that the examinee visit with the testing specialist in person to make the examination appointment.

Subchapter 13-400. Delivery of Exam Scores

Section 13-401. Examination Scores
a. The Testing Center does not receive the examination scores of any examination. Examinations requested sent to the university, are received in the Admissions Office or the Graduate Studies Office. Practice ExCET scores are provided through the College of Education.

Subchapter 13-500. Procedure for Making Testing Appointments

Section 15-501. Testing Appointments
a. Each examination has specific instructions regarding procedures that must be followed relative to application, administration, grading, and dissemination of results; therefore, it is recommended that the examinee visit with the testing Specialist about these issues before their testing appointment time.

b. When the student requests a testing appointment, their name is placed in the appointment book with a telephone or pager number where he/she can be contacted. For appointments made in person, an appointment card is provided with the name of the testing specialist and the date and time of the testing session. All testing appointments are made on a first come first serve basis and must be made at least one week prior to the test date requested. The appointment book is located at the senior secretary’s desk during the day, or locked in a file cabinet at night. Only Student Service personnel may make appointments for testing. Appointment books are not to be viewed by anyone else, including student workers (see Student Worker Introduction to the Student Counseling Center). Cancellations less than 24 hours in advance and no-shows should be noted in the appointment book, but not erased so that this information may be used for statistical purposes.

Section 13-502. Testing Procedures
a. Special instructions for each examination are strictly adhered to as specified in the administration instructions provided by the sponsoring testing agency (examples: Educational Testing Service sponsors the GRE, National Evaluation Services sponsors the TASP).

b. Testing security is maintained at all times to ensure the validity of test results.

c. Individual desk space for each examinee is provided as indicated by the sponsoring testing agency.

Subchapter 13-600. Special Accommodation Needs

Section 13-601. Special Accommodations
a. The Testing Center will provide special accommodation to examinees upon prior written approval from the sponsoring agency.It is the examinees responsibility to assure that the Testing Center has received the appropriate special accommodation information.The Testing Specialist will consult with the disability support services counselor when specific accommodations for testing are requested by the sponsoring testing agency.

b. The disability support services counselor is responsible to approve requests for accommodation for the Quick TASP and the math placement examination.(See Disability Support Services Policies and Procedures.)

Subchapter 13-700. Evaluation of Testing Services

Section 13-701. Evaluation of Services
a. Students will receive a satisfaction survey from the testing specialist on the date of the scheduled examination.The student will be requested to complete the survey upon completion of the exam. The survey may be given to the Testing Specialist, dropped off in the Student Services office or mailed (no postage necessary).

b. The testing specialist reviews the surveys monthly in order to evaluate the effectiveness of services. Information from the surveys will be used to update, expand, and or improve the services offered through the Testing Center.

Subchapter 13-800. Record Maintenance

Section 13-801. Record Maintenance
a. Confidential testing information is maintained in locked file cabinets in the Testing Specialist’s or Director of Student Services offices. Confidential testing information should not be left unattended in places where anyone other that the Testing Specialist or Director of Student Services may have access to them, this includes desktops and unlocked drawers. All confidential information should be returned to the locked file cabinets at the end of the day.

b. Only the Testing Specialist or other personnel designated by the Director of Student Services have access to confidential testing information. This information may not be released to anyone unless authorized by the sponsoring testing agency.

c. Confidential testing information is kept according to the instructions of the sponsoring testing agency.

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