Environmental Health and Safety

VII. Team Procedures and Responsibilities

Usually a crisis or emergency event on campus will be reported initially through the Campus Police. The senior officer on duty will initiate the call to the appropriate CMT group. The Vice President associated with the CMT will service as the incident coordinator or designate another CMT member to coordinate the response. The incident coordinator shall assume responsibility for informing the President of the situation, briefing arriving CMT members, identifying and briefing other individuals who have been asked to assist, and making sure up-to-date information is available. CMT members who are called will check in with the incident coordinator to receive instructions and guidelines.

VIII. Procedure Outline

The following is a general guide on the procedures to be followed in the event of a crisis. Variations will occur from time to time depending upon the type of crisis and the response that is deemed appropriate.

Incident Notification

Campus police may be notified of a crisis involving a student, employee or building on campus. The Campus Police shall contact Director, News & Information who will initiate other contacts depending upon nature of incident.

Information Gathering and Notifications

After the incident coordinator has gathered necessary information, contact with appropriate individuals as identified in Section VI, as well as the President and other Vice-Presidents, will be made. If the situation warrants, the incident coordinator shall proceed immediately to the site of the crisis or treatment facility.

Implementation of Crisis Management Plan

The incident coordinator shall determine if a CMT emergency meeting shall be called and the location of such a meeting. CMT members should report to the designated area to receive instructions, guidelines, implement departmental emergency, and recovery protocols.

Follow-up Actions

Within one week of completion of the emergency actions, the crisis plan administrator shall conduct a debriefing of all members of the CMT. Evidence and documentation from the incident, along with subsequent information, should be accumulated on an on-going basis. The CMT members shall review actions taken during the incident, identify areas of strength and weakness with the plan, and discuss and identify appropriate changes or activities as necessary.

The crisis plan administrator shall gather data and submit an incident report to the President. The summary report shall include a description of the crisis, the time frame, a summary of activities during the crisis event, and recommendations regarding procedures followed during the event. The crisis plan administrator shall call a meeting of the CMP development team to evaluate the procedures followed during the crisis and to update the plan as needed.