Regents Outstanding Employee Award

Overview

Click here to download the Regents Outstanding Employee Award Form


In November 2016, The University of Texas System Board of Regents approved the establishment of the
Regents’ Outstanding Employee Award (ROEA). This award was created to recognize full-time, benefits
eligible, non-faculty employees that have shown outstanding performance, innovation, enthusiasm and
dedication in their job. Equal consideration is made to employees across all job categories. Selection is based
on the impact the employee has made on their individual job and how this impact has helped improve their
institution.

Thirty awards are given out each year across the fourteen UT System institutions plus the UT System
Administration. The winners receive a Chancellor’s challenge coin, a certificate, a $10,000 monetary award
and an invitation for the awardee to attend a luncheon ceremony in Austin.

The Nomination Process

The candidate selection is a rigorous campus-based process relying heavily on peer staff and manager
evaluations within all departments. A call for nominations is sent out. Each institution will develop the internal
process required to determine the finalists. Each application packet should include the completed Regents’
Outstanding Employee Award Nomination Form and three letters of support from key individuals that include
employee’s contributions in the following areas:

  • Superior performance
  • Outstanding customer service
  • Acts that enhance the image of the institution and/or community outreach.
  • Teamwork

Each letter of support should not exceed three pages in length. Nominations need to be submitted
electronically from each institution on or before February 16, 2018.

Selection Criteria

Award nominees must have been employed by their local institution for at least the past two consecutive
years. They must be in good standing from their most recent performance evaluation, reflected by a score of
“Meets Expectations” or higher. They must have clearly demonstrated high levels in the areas outlined in the
Nomination Process. To be eligible to receive the monetary award, selected candidates must be employed at
the nominating University of Texas institution as of the date of the distribution of the awards.

Selection Process

Upon receiving the nominations from each campus, The University of Texas System Employee Advisory
Council reviews and recommends applications to a selection committee comprised of UT System Administration
executive officers who are appointed by the Deputy Chancellor. The Office of the Chancellor administers the
program on behalf of the UT System Board of Regents and candidates are notified of award decisions by the end
of April each year.

Questions regarding the Regents’ Outstanding Employee Award may be directed to: roea@uttyler.edu

Frequently Asked Questtions

Can I nominate myself for the award?

Yes, you may nominate yourself for the award if you meet all of the eligibility criteria. Complete
the nomination form and gather the three letters of support yourself. Submit all materials
together to roea@uttyler.edu.

How do I nominate someone?

If you would like to nominate someone for the ROEA, be sure they meet all of the eligibility
criteria. You will need to complete the nomination form and gather three letters of support.
Submit all materials together to roea@uttyler.edu.

What is the eligibility criteria?

  • In order to be eligible, an individual must meet all of the criteria listed below.
  • At least two years of consecutive service at UT Tyler
  • Employed at the nominating institution at the date of the award (June 2018)
  • Full-time, benefits-eligible employee, not contract or temporary
  • Good standing (not under a formal disciplinary action), with the most recent performance
    evaluation reflecting a “meets expectations” score (3.0) or higher (This will be verified
    after packet submitted)
  • Not a member of the faculty

Can I submit the letters of support as I receive them?

No. In order for a nomination to be considered, all materials – the nomination form and three
letters of support – must be submitted to roea@uttyler.edu at the same time. Incomplete
nominations will not be considered.

Who will review the nominations?

All eligible nominations from UT Tyler will be sent to the UT System Employee Advisory Council
along with the applicants from the other UT System institutions for further review. UT System
executives will make the final selection.

When will winners be notified?

Winners will be notified no later than April 30, 2018.

Is there an overall winner?

No. Thirty awards will be given out across all 14 UT System institutions and the System
Administration.

What do winners receive?

Each of the 30 honorees will receive $10,000. In addition, each will receive a trip to Austin for a
luncheon award ceremony with the Chancellor and Board of Regents. The trip includes travel
and a one-night stay. A food allowance will also be given for the time spent in Austin.

Is the monetary award subject to payroll deductions?

Yes, the monetary award will be sent to payroll and is subject to mandatory payroll deductions
(taxes, retirement, Social Security, and Medicare) prior to winners receiving the award.

When is the award ceremony?

The award ceremony will be held May 14, 2018.
If you have additional questions, please send an email to roea@uttyler.edu