Office of Compliance

Outside Activities - Procedures for Reporting

Procedures for Reporting Outside Activities

If you have never submitted a disclosure report (required within 30 days of hire), please log in to the UT System Outside Activities portal and select the following:

  1. Acknowledge the Polices (right side of screen);
  2. Answer Status Questions (right side of screen);
  3. Do one or more of the following (one of these steps is required):
    1. Request Approval (if required; top of screen);
    2. Make New Disclosure (if required; top of screen);
    3. Report No Activity (top of screen):
      1. Please check all the following boxes that apply:
        1. I have no new or additional disclosures to report for this year (2020).
        2. I have no new or additional disclosures to report for the prior year (2019).
        3. I have no additional approvals to request at this time.
        4. Click "Report No Activity."

If are full-time faculty making an annual disclosure and you have nothing to report, please log in to the UT System Outside Activities portal and click on:

  1. Report No Activity (top of screen):
    1. Please check all the following boxes that apply:
      1. I have no new or additional disclosures to report for this year (2020)
      2. I have no new or additional disclosures to report for the prior year (2019).
      3. I have no additional approvals to request at this time.
      4. Click "Report No Activity."

If you are any employee who have activities to report, please log in to the portal and click on all the following that apply and complete the forms:

  1. Request Approval* (top of screen); and/or
  2. Make New Disclosure* (top of screen).

If you have problems with any of these steps, please go to The UT System FAQ page (https://outsideactivity2.utsystem.edu/support/) and look for your issue. If you cannot find the solution here, please contact the Office of Compliance. 

*Approval Authorities (see HOP 2.5.2):

The President has appointed the following individuals as the approval authorities:

  • For members of the faculty: Department Chair and Dean
  • For deans and department chairs: the Provost
  • For executive officers: the President, or for the President, the Executive Vice Chancellor
  • For administrative and professional staff and other employees: the supervisor and appropriate vice president