Office of Compliance

Outside Activities - Procedures for Reporting

Procedures for Reporting Outside Activities

If you have never submitted a disclosure report (required within 30 days of hire), please log in to the UT System Outside Activities portal and select the following:

  1. Acknowledge the Polices (right side of screen);
  2. Answer Status Questions (right side of screen);
  3. Do one or more of the following (one of these steps is required):
    1. Request Approval (if required; top of screen);
    2. Make New Disclosure (if required; top of screen);
    3. Report No Activity (top of screen):
      1. Please check all the following boxes that apply:
        1. I have no new or additional disclosures to report for this year (2020).
        2. I have no new or additional disclosures to report for the prior year (2019).
        3. I have no additional approvals to request at this time.
        4. Click "Report No Activity."

If are full-time faculty making an annual disclosure and you have nothing to report, please log in to the UT System Outside Activities portal and click on:

  1. Report No Activity (top of screen):
    1. Please check all the following boxes that apply:
      1. I have no new or additional disclosures to report for this year (2020)
      2. I have no new or additional disclosures to report for the prior year (2019).
      3. I have no additional approvals to request at this time.
      4. Click "Report No Activity."

If you are faculty or staff--full-time or part-time--who has activities to report (check the Matrix), please log in to the portal and click on all the following that apply and complete the forms:

  1. Request Approval* (top of screen); and/or
  2. Make New Disclosure* (top of screen).

If you have problems with any of these steps, please go to The UT System FAQ page (https://outsideactivity2.utsystem.edu/support/) and look for your issue. If you cannot find the solution here, please contact the Office of Compliance. 

*Approval Authorities (see HOP 2.5.2):

The President has appointed the following individuals as the approval authorities:

  • For members of the faculty: Department Chair and Dean
  • For deans and department chairs: the Provost
  • For executive officers: the President, or for the President, the Executive Vice Chancellor
  • For administrative and professional staff and other employees: the supervisor and appropriate vice president