Scheduling & Conference Services
Parking and Transportation
Reserved parking for your campus event can now be requested by UT Tyler faculty and staff via our online event scheduling system, Astra. The University of Texas at Tyler Campus Police are the schedulers of this resource and reserves the right to decline/approve requests.
- There is a 10-day lead time for requests to reserve parking.
- For the first 2 Weeks of each fall/spring semester, NO reserved parking requests will be approved.
How Do I Request Reserved Parking?
- In conjunction with an event/space request: Complete the appropriate event request form in Astra answering all questions pertaining to your parking needs.
- Event already scheduled in Astra: Log into Astra and use the Parking – FAC-STAFF Requester form. A quick video tutorial on how to complete this form can be found here.
- Event in a Location not yet in Astra: Log into Astra and use the Parking – FAC-STAFF Requester form. A quick video tutorial on how to complete this form can be found here.
Alumni House Parking?
A maximum of 22 parking spaces can be reserved for Alumni House events occurring Monday – Thursday from 8:00 a.m. – 2:00 p.m.
Do I Need to Reserve Parking for my Evening/Weekend Event?
What if I Need to Reserve More than 50 Spaces? Can I combine Parking Lots?
UT Tyler Campus Police will determine the number of spaces that can be reserved.
Reserving the shuttle buses for your approved student events can now be requested by faculty and staff via our online scheduling system, Astra. Event Management is responsible for scheduling shuttle bus requests. It is the departments responsibility to ensure a driver is available.
How Do I Request a Shuttle Bus?
- Log into Astra and use the Transportation for Students – Fac-Staff Requester. A quick video tutorial on how to complete this form can be found here.
- Complete student travel forms found in the MOPP Chapter 13 and submit to Student Affairs.
- If student travel forms are not approved prior to travel, your shuttle bus request may be cancelled.
How Do I Request a Driver?
- Once your shuttle bus request is scheduled in Astra, Event Management will reach out to UT Tyler Police (UTPD), copying the contact person, to see if a driver can be provided.
- It is your responsibility to ensure that UTPD responds to the initial email and to alert Event Management if a driver is/is not available.
- If a UTPD driver is not available, the shuttle bus request will be cancelled in Astra. It is up to the department to find another transportation option (e.g., rent shuttle and driver from a local transportation company, rent a van, etc. following Purchasing’s guidelines).
- If a UTPD driver is available, their name will be added to the event record. Reports are sent out weekly to UTPD.