Accrual & Maximum Carry Forward

Accrued vacation leave may be carried forward from one fiscal year to the next in accordance with the schedule below. Part-time benefits-eligible employees may carry eligible vacation hours over at a proportional amount.

All hours of vacation leave that may not be carried forward at the end of a fiscal year will be credited to the employee’s sick leave balance on the first day of the next fiscal year. Employees are encouraged to monitor their leave balances regularly and discuss vacation time off with their supervisor in advance where possible to avoid vacation hour lapse to sick leave. 

Review projected vacation hours balance:  Log into PeopleSoft® UT Share, Employee Self Service, click the “Time and Attendance” tile, then “Absence Balances” on the left-side menu.

State Service Time*	Monthly Accrual**	Maximum Carry-Forward***
Less than 2 years	8 hours	180 hours
2 years but less than 5 years	9 hours	244 hours
5 years but less than 10 years	10 hours	268 hours
10 years but less than 15 years	11 hours	292 hours
15 years but less than 20 years	13 hours	340 hours
20 years but less than 25 years	15 hours	388 hours
25 years but less than 30 years	17 hours	436 hours
30 years but less than 35 years	19 hours	484 hours
35 years or more	21 hours	532 hours

 

*Total state employment includes employment with the system and any other agency or institution of the state of Texas.

**Hours accrued per month for full-time employment. A part-time employee accrues vacation leave on a proportionate basis.

***Maximum hours carried forward from one fiscal year to the next for a full-time employee. The maximum number of hours that a part-time employee may carry forward from one fiscal year to the next is also on a proportionate basis.

 

Resources

Tyler HOP, 4.8.3 Vacation