Sick Leave Direct Donation
Individual employees may voluntarily donate sick leave hours to another employee as authorized by House Bill 1771. A sick leave donation to another employee should not be confused with a donation of hours to the Sick Leave Pool.
This leave benefit is another option to assist those who have exhausted their available sick leave to remain in a paid leave status and allow them time off to recover from an illness or injury. Employees may also use donated sick leave to care for eligible family members. Sick leave use eligibility.
General Information
Employees may use donated hours for several reasons, including after the employee
has exhausted his or her pool benefit, and for less catastrophic conditions which
do not rise to the level of the need for sick leave pool hours. Donated sick leave
will be used in accordance with sick leave regulations, with the exception that donated
hours cannot be used for retirement credit. An employee may not provide or receive
remuneration or a gift in exchange for a donation.
Sick leave donations will be processed using these forms:
Sick Leave Donors
- Employees who wish to donate sick leave to another employee will complete the Sick Leave Direct Donation – Donor Form and submit it to Human Resources via email hr.leaves@uttyler.edu.
- A donor may donate any amount of his or her available sick leave accruals to an eligible recipient.
- IMPORTANT: The dollar value of donated sick leave will be reported as the donor’s income and the University will withhold taxes as law requires. Individuals making a donation are encouraged to consult a tax advisor.
- NOTE: Once sick leave is donated it will no longer be your property and may not be returned to the donor if the recipient is unable to use the donated sick leave. Donated sick leave may not be paid to the Estate, donated to sick leave pool or transferred to another employee.
Sick Leave Recipients
Employees may receive hours if they:
- have exhausted all of their sick leave accruals;
- have exhausted any previously donated hours they received; and
- have exhausted the full allocation of hours from the sick leave pool.
Eligibility to Receive Sick Leave Donation
|
Can You Have a Vacation Leave Balance? |
Can You Have a Sick Leave Balance? |
Can You Have a Sick Leave Pool Balance? |
Can You Have a Donated Sick Leave Balance? |
|---|---|---|---|
|
Yes |
No |
Maybe |
No |
Sick Leave Donation Transactions
Upon full completion of the Sick Leave Direct Donation – Donor Form, the form should be submitted to Human Resources for review the donation request and confirmation of eligibility. Following approval of the donation, Human Resources provide the Sick Leave Direct Donation – Recipient Form to the recipient for completion.
Approved sick leave donations will be processed by Human Resources deducting sick leave hours from the donor's account and adding the donation to the recipient's donated sick leave. A confirmation notice will be sent to the Donor and Recipient for each of the respective departments.
Resources
Sick Leave Direct Donation Processing Flowchart
House Bill 1771 Text
House Bill 1771 - Sick Leave Donation Guide
UT Tyler HOP 4.18.4 Sick Leave