UT Tyler Judicial Affairs
The judicial process typically proceeds like this:
- The student is documented in an incident.
- The staff member who confronted the incident writes up a report.
- The report goes to the appropriate judicial officer, typically the director of judicial affairs (DJA).
- The judicial officer sends the student a letter with the time and location of their administrative meeting, a sheet outlining information about the administrative meeting, and a copy of the incident report.
- The meeting begins with the judicial officer explaining the charges and the process. If the student could face suspension, expulsion or academic sanctions, the judicial officer will go over the hearing waiver with the student (though the waiver is filled out at the end of the meeting). Note that students who do not face suspension, expulsion or academic sanctions will not have to fill out the waiver, as a full hearing is not an option for them.
- The judicial officer asks the student to explain what happened, and the student may present information (documentation, witnesses, etc.) relevant to the incident. The judicial officer will take notes and will ask questions during this time.
- The judicial officer asks any follow-up questions to the student.
- The judicial officer determines if the student is in violation of UT Tyler policies by the greater weight of the credible evidence available and if so, what the sanction should be.
- The judicial officer goes over the finding and sanctions (if any) and emails the student a letter outlining the finding (in violation or not in violation) and the sanctions, if any.
- If the student is facing suspension or an academic sanction, they will fill out the hearing waiver, as described above. If the student requests a full judicial hearing, the Judicial Affairs office will schedule the hearing, which will usually take place about two weeks later. The judicial officer's decision and sanction are set aside, as the full judicial hearing will decide the student's case. If the student prefers an administrative meeting, the judicial officer's decision will stand and be entered into the student's judicial record.
- The student may appeal the finding or the sanction to the dean of students. If the student chooses to do so, they must turn in their written appeal to the Judicial Affairs office within 14 days.
- The judicial officer will follow up to make sure that the sanctions are completed.
- The student’s file is kept online in an online database.