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Tutoring  Topics

Additional training is expected inthe Fall 2014 semester in a number of areas including but not limited to: Reconciling accounts, work flow, added functionalitiy in Employee Self Service and many other topics.  Please check the BlackBoard groups often and watch for e-mails from Subject Matter Experts and

Monday, June 2nd Morning & Afternoon (9 a.m. - 11 a.m.) & (2 p.m. - 4 p.m.) - Time & Labor

Friday, May 23rd Morning session (9 a.m. - 11 a.m.) - Procard

Friday, May 16th Afternoon session (2 p.m. – 4 p.m.) – Time & Labor

Thursday, May 15th Afternoon session (2 p.m. – 4 p.m.) – Non-PO Vouchers & Travel Card vouchers

Wednesday, May 14th Morning session (9 a.m.  – 11 a.m.) – Requisitions & Vendors

Wednesday, May 14th Afternoon session (2 p.m. – 4 p.m.) - Travel & Expense

Monday, May 12th Morning session (9 a.m.  – 11 a.m.) – Time & Labor

Monday, May 12th Afternoon session (2 p.m. – 4 p.m.) – PO Vouchers & Procard vouchers

Thursday, May 8th Afternoon session (2 p.m. – 4 p.m.) – PO & Non-PO Vouchers

Wednesday, May 7th Morning session (9 a.m.  – 11 a.m.) - Travel & Expense

Wednesday, May 7th Afternoon session (2 p.m. – 4 p.m.) – Requisitions & Vendors


Cut Over Dates & Deadlines

March 31, 2014:  Last Day for PBO and PB4 documents to be final approved by Budget Authorities.  Between April 1 and May 4 departments will be limited to Procurement credit card use for purchase of necessary supplies from vendors approved by the State of Texas (Procard single transaction limites will be increased up to $2000 during this period). 

April 7, 2014: Last day to submit a NEW credit card application for either a University Procurement credit card or a University Travel credit car.  Those received after April 7 will be held for submission to Citibank until May 5, 2014.

April 16, 2014: Last day to initiate and approve a Recruit and Fill document in HRMS. These will all be final approved by HR and posted no later than April 17th.

April 18, 2014: Freeze all capital project transactions (creation, closure, billing, receipts, etc.) and change/creation of existing/accounts in DEFINE. Last day to setup Grants and Contracts in DEFINE (including budget transfers/adjustments).

April 25, 2014: Last day for Budget Authorities to approve all payment vouchers (VPm) to be included in final DEFINE check run.  Last day for Budget Transfers to be processed in DEFINE by the department or Budget Office. Budget authority approvals due in DEFINE by 5:00 PM.DEFINE Employee Self Service access to be locked (i.e. ACH and direct deposit). Employees will need to see the HR department if they need to change or add direct deposit information in the system. Last day to make hiring decisions on current positions.

April 28, 2014: Last day to create HRMS documents and start the routing for approval. This includes all modified documents, LWOP, supplemental pay documents, student assignments, adjunct assignments, etc.

April 30, 2014: All HRMS documents MUST be final approved in the system.

May 2, 2014: Last day for Payroll vouchers (OV1, OV2, OV7, etc.) to be completed in DEFINE; electronic approvals must be complete by 3:00 PM. All past time period payments must be complete; PeopleSoft will not allow payments for work prior to 5/1/2014.

May 5, 2014: FMS ACCESS begins for campus end users.  HCM ACCESS begins for campus end users and external applicants.

May 9, 2014: Last day to Reconcile (LP6) in DEFINE all months THROUGH April 2014.

What's Changing?

PeopleSoft® facilitates and integrates all business functions, including:

Human resources, benefits, payroll (HCM/Human Resources Management).Accounting, accounts payables, purchasing, inventory management,financials & management (FMS/Financial Management System).

Deployment Plan:

  • PeopleSoft® Readiness Date: March 1, 2014
  • Initial Go-Live: May 2014 - Core HCM & FMS Functionality, Recruiting/Candidate Gateway, Hyperion Budgeting & Planning
  • Sequence 1: Sept - Oct 2014 - Purchasing, Travel & Expense, Budget Transfers, Time & Labor and Absence (pilot)
  • Sequence 2: Jan - Feb 2015 - Time & Labor and Absence (remaining)