Return of Title IV Funds
Official Withdrawal from UT Tyler
A student may withdraw from UT Tyler at any time prior to the sixty percent point of the semester by making a request in the Enrollment Services Center. For withdrawals processed prior to the end of the sixth week of classes for fall or spring terms/semesters or the equivalent dates for summer sessions, the grade of W is recorded for each course in which a withdrawn student was enrolled. After the sixth week of classes for fall or spring terms/semesters or the equivalent dates for summer sessions, a withdrawn student receives grades of “W” only for those courses in which there were passing grades at the time of withdrawal.
Students called to active military service during a semester in which they are enrolled may be entitled to a refund of tuition and fees if they withdraw or the student may be entitled to receive a final grade or incomplete grade in courses. Students should contact the Registrar’s Office to determine their options. Official dates and deadlines for withdrawing are specified in the UT Tyler Annual Academic Calendar.
Notice: Students receiving financial aid also must contact the Office of Financial Aid before dropping a class or withdrawing. Students receiving financial aid may be required to go through an exit interview with a financial aid counselor before they are permitted to withdraw.
Summer Term Official Withdrawal from UT Tyler
A student is considered a withdrawal from programs offered in a session of enrollment during the summer term when the student ceases attendance at any point prior to completing the payment period unless the school obtains written confirmation from the student at the time of the withdrawal the student will attend a session that begins later in the same payment period. This confirmation must be obtained at the time of the withdrawal even if the student has registered for subsequent courses.
Unofficial Withdrawal from UT Tyler
Unofficial withdrawals encompass all other withdrawals where official notification is not provided to UT Tyler. When a recipient of Title IV grant or loan assistance unofficially withdraws from an institution, after having begun class attendance during a payment period or period of enrollment, the institution must determine the amount of Title IV grant or loan assistance that the student earned up to the date of withdrawal. For these unofficial withdrawals, commonly known as dropouts, the withdrawal date is the last date of an academically related activity in which the student participated reported on the grade report from the professor.
If a student who began attendance, does not officially withdraw, and subsequently fails to earn a passing grade in at least one course offered over an entire period, the institution must assume, for Title IV purposes that the student has unofficially withdrawn, unless the institution can document that the student completed the enrollment period.
If a student receives Title IV grant or loan assistance and does not begin attendance in a payment period or period of enrollment, the student is considered to be ineligible for any Title IV aid.
Unofficially withdrawing from classes may affect your future eligibility for financial aid such as satisfactory academic progress.
Post-Withdrawal Disbursement Conditions
If a student has accepted Title IV aid by the date of the withdrawal, but the aid has not disbursed, the student may be eligible for a post-withdrawal disbursement. Under the circumstances, a R2T4 calculation must be performed to determine whether the student is actually eligible for a post-withdrawal disbursement. UT Tyler must make this determination within 30 calendar days after the student withdraws.
The following conditions apply when processing a post-withdrawal disbursement:
- If a student earns a passing grade for the enrolled term in one or more of his or her classes offered over an entire term, eligibility has been established.
- A student may not owe a prior year balance or fail to meet Satisfactory Academic Progress according to University’s Office of Financial Aid policy.
- A student must have accepted aid by the date of the withdrawal.
- If, before the student’s withdrawal date a loan offer has been accepted, the loan must also have been originated by UT Tyler.
- The Office of Financial Aid sends notification of post-withdrawal to students.
- For students who provide notification back to UT Tyler that they want the funds prior to the expiration of the 45 calendar day time frame allowed in Federal Regulations, Office of Financial Aid will originate the loan to request the post-withdrawal disbursement.
- If the amount disbursed to the student is less than the amount the student earned, and for which the student is otherwise eligible, he or she is eligible to receive a post-withdrawal disbursement for the earned aid that was not received.
- If the amount disbursed to the student is greater than the amount the student earned, unearned funds must be returned.
Time Frame for the Return of Title IV Program Funds
The following rules apply when completing a Return calculation for a student subject to verification.
- UT Tyler will return any unearned Title IV funds it is responsible for returning within 45 calendar days of the date UT Tyler determined the student withdrew, and offer any Post-withdrawal disbursement of loan funds within 30 calendar days of that date.
- UT Tyler will disburse any Title IV grant funds a student is due as part of a Post-withdrawal disbursement within 45 days of the date UT Tyler determined the student withdrew, and disburse any loan funds a student accepts within 180 calendar days of that date.
- Unless a student subject to verification has provided all required verification documents in time for UT Tyler to meet the Return deadlines, UT Tyler includes as Aid Disbursed or Aid That Could Have Been Disbursed in the Return calculation.
- If it is determined that a student who failed to provide all required verification documents in time for UT Tyler to meet the Return deadline and later provides those documents prior to the applicable verification deadline, UT Tyler must perform a new Return calculation on all of the aid the student qualified for based on the completed verification documents and make the appropriate adjustments.
- To give a Pell grant to a student, UT Tyler must have a valid output document (one with an official EFC computed from correct data) while the student is still enrolled for the award year or in the time frame the student qualifies for a late disbursement under 34 CFR 668.164(g)(4)(i).
- For students selected for verification (both ED-selected and/or school-selected), UT Tyler must have verification documents, and for Pell recipients a valid output document, no later than 120 calendar days after the last day of enrollment, UT Tyler may set earlier deadlines for the campus-based and loan programs.
Return of Funds to Federal Programs
The amount of unearned aid that must be returned by UT Tyler is a percentage of the institutional charges for the term. Once the dollar amount of the school portion of the Return is determined, it is compared to the total amount of all unearned aid. If the school portion is less than the total unearned aid, then UT Tyler must return the amount of the school portion. If the calculated school portion exceeds the total unearned aid, then UT Tyler must return the amount of the total unearned aid.
Student Financial Aid and Scholarships personnel will apply the federally mandated repayment formula for the return of financial aid funds. Funds will be returned to the programs from which the money was paid to the student in the following order:
- Unsubsidized Federal Direct Stafford Loan Program
- Subsidized Federal Direct Stafford Loan Program
- Federal Direct Parent Loan Program (PLUS)
- Federal Pell Grants
- Federal Supplemental Educational Opportunity Grant Program
- Federal Teach Grants
- Iraq/Afghanistan Service Grant (IASG)
Note: In the event UT Tyler cannot locate the student (or parent) to whom a Title IV credit balance must be paid, Student Business Services will determine what programs constitute the refund and will notify the Office of Financial Aid of any unclaimed credit balances that need to be returned to Title IV programs.