Daily Crime Log
UT Tyler Police Department
The Daily Crime Log (DCL) case numbers do not run sequentially. The University Police
Department assigns a case number for all reportable activities, both criminal and
non-criminal. Only case numbers generated for criminal activity are listed in the
The crime log incidents will not match the annual Clery crime statistics, as the crime
log is compiled using the Texas Penal Code and the annual Clery crime statistics are
required by law to be compiled using the Federal Uniformed Crime Reporting crime definitions.
Additionally, the annual Clery crime statistics only include Clery reportable crimes
while the crime log serves as a list of all crimes that occur on our campus Clery
Hard copies of the crime log are available for review at the University Police Department,
located at 3410 Varsity Drive, between the hours of 8:00 am to 5:00 pm, Monday through
All UTPD cases begin with the current year followed by a six digit number (i.e., 2021-######).
Other numbers that are often found in the “case number” field include Maxient case
numbers for student conduct referrals and Title IX cases, FIRs (Field Incident Reports),
CSA reports, or outside Local Law Enforcement agency report numbers.
CSA reports are added into the UTPD records management system as “outside crimes”
and are typically auto generated a three-digit Clery report number. These will be
entered on the DCL as “CSA-###.” In these incidents, the victim did not file an official
police report and therefore it is not always possible to provide information regarding
the five areas typically covered in the DCL. Because an official report was not filed,
there will be no disposition. These incidents are reported to the University Police
for statistical purposes and are posted to the Daily Crime Log as the information
is received by UTPD.
Note: the "count" column identifies the number of offenses counted per incident.
According to Federal Law, an institution may withhold any of the required fields of
entry (i.e., the nature, date, time, location and/or disposition) if any of the following
- The disclosure is prohibited by law
- If disclosure would jeopardize the confidentiality of the victim
- If disclosure would jeopardize an ongoing criminal investigation or the safety of
- If disclosure would cause a suspect to flee or evade detection
- If disclosure would result in the destruction of evidence
Crime Log Disposition Definitions: the following is an explanation of the terminology
used to complete the Disposition section of the Daily Crime Log.
- Open: the case is currently being investigated by UTPD
- Unfounded: the case is determined through investigation by a sworn police agency to be false
or baseless. No offense occurred nor was attempted.
- Closed/Clear: The case is being investigated by another law enforcement agency, case occurred off
campus and is not within the university’s jurisdiction, case has no solvability due
to lack of evidence, suspect, witnesses, etc., or the case has been investigated to
its end and the case is now closed
- Arrest: Custodial arrest made, and subject(s) conveyed to jail
- Citation: Criminal citation issued to subject(s)
- Referral: Action was referred to Judicial Affairs for discipline
Refused to Prosecute: A crime occurred but the victim declined to file charges.
- CSA Report: A crime was reported to the University Police by a CSA for statistical purposes.
Victim did not file an official police report.
- Title IX: Case was reported to the Title IX investigator and was reported to UTPD as a crime
statistic. Case is currently being investigated administratively through the Title
Note: If, through investigation, a crime is determined to have occurred outside of
our official campus geography or that no criminal activity occurred, the entry will
be updated to reflect as much but will not be removed from the Daily Crime Log. Additionally,
these entries will be notated that they will not be included in the institution’s
annual Clery crime disclosure.