Accounts Payable

Office of Financial Services

The accounts payable (AP) function at UT Tyler is decentralized. University departments originate electronic payment documents based on supporting purchase orders, receiving reports and invoices received.

Upon departmental approval, the electronic documents automatically route to Central AP in Financial Services, where they are reviewed for appropriate expenditure object codes and payment terms/dates.

Documents with discrepancies are returned to the department for correction. Upon Central AP's final approval of the document, a payment date is automatically scheduled in DEFINE.

Checks are printed in the Office of the Cashier (Student Business Services) approximately at noon Monday-Friday, based on the scheduled payment dates. Voiding and/or reissuing vendor checks is handled by the cash manager in Financial Services.

Questions should be directed to:

Faye Baxter-Jones (A/P questions) at 903.566.7231 or or
Phil Smith (void/reissue checks) at 903.566.7452 or