Handbook of Operating Procedures

The University of Texas at Tyler

Handbook of Operating Procedures

H.O.P. Home

Series 100 Authority Delegation Administration

• 1.1.0 Authority of Institutional Documents
• 1.1.1 Policy on Handbook of Operating Procedures
• 1.2.1 Governance and Administration
• 1.2.2 Purpose and Responsibilities of the Provost/Vice President for Academic Affairs
• 1.2.3 Purpose and Responsibilities of the Vice President of Operations and Strategic Initiatives
• 1.2.4 Purpose and Responsibilities of the Vice President for Student Success
• 1.2.5 Purpose and Responsibilities of the Vice President for University Advancement
• 1.2.6 Deans
• 1.2.7 Purpose and Responsibilities for the Vice President for Budget and Finance
• 1.2.8 Purpose and Responsibilities for the Vice President for Technology
• 1.2.9 Purpose and Responsibilities for the Vice President for Marketing and Communication
• 1.3.0 Compensation for Key Executives
• 1.4.1 Advisory Councils and Committees
• 1.4.2 Academic Committees
• 1.4.3 Campus Life Committees in General
• 1.4.4 University Councils
• 1.5.0 Mission, Vision, and Values

Series 200 General Policies and Procedures

• 2.1.1 Public Records
• 2.1.2 Public Disclosure
• 2.1.3 Public Information Act
• 2.1.4 News Media Requests
• 2.2.1 Strategic Planning and Assessment
• 2.3.1 Copyrighted Materials
• 2.3.2 Intellectual Property Policy and Guidelines
• 2.4.1 Nondiscrimination Policy and Complaint Procedure
• 2.4.3 Sexual Misconduct
• 2.4.6 Consensual Relationships
• 2.5.1 Political Aid and Legislative Influence
• 2.5.2 Conflicts of Interest, Conflicts of Commitment, and Outside Activities
• 2.5.5 Disclosure of Significant Financial Interests and Management and Reporting of Financial Conflicts of Interest in Research
• 2.5.6 False Claims, Fraud, Waste, Abuse, and Other Misconduct
• 2.5.7 Compliance Investigations
• 2.6.1 Confidentiality of Social Security Numbers
• 2.7.1 Freedom of Expression
• 2.8.1 Inclement Weather Policy
• 2.9.1 Human Immunodeficiency Virus Infection and Hepatitis B Virus Policy
• 2.10.1 Concealed Handguns on Campus
• 2.10.2 University Police Department
• 2.10.3 Security Cameras, Surveillance and Recording
• 2.10.4 Traffic and Parking
• 2.10.5 Timely Warnings and Emergency Notifications
• 2.10.6 Active Shooter / Hostile Intruder Response
• 2.11.1 Workplace Accommodations for Individuals with Disabilities
• 2.11.2 Religious Accommodations
• 2.11.3 Violence in the Workplace
• 2.11.4 Sanctioned Individuals
• 2.11.5 Campus Assessment, Response and Evaluation (CARE) Team
• 2.12.1 State Authorization and Location
• 2.13.1 Export Controls
• 2.14.1 Youth Protection Policy
• 2.15.1 University's Designation Under HIPPA
• 2.15.2 Medical Records, Shadow Records and Medical Media

Series 300 Faculty and Academic Policies

• 3.1.1 Faculty Qualifications
• 3.1.2 Recruitment and Appointment - Full-Time Faculty
• 3.1.3 Academic Titles
• 3.1.4 Part-Time Faculty
• 3.1.5 Summer Appointments
• 3.1.6 Extra State Compensation
• 3.1.7 Test of Spoken English
• 3.1.8 Graduate Faculty Appointments
• 3.1.9 Substitute Instructors
• 3.1.10 Leave of Absence Without Pay
• 3.1.11 Termination of Employment of a Faculty Member
• 3.1.12 Emeritus Faculty
• 3.1.13 Administrative Stipends for Faculty
• 3.1.14 Endowed Professorships and Chairs
• 3.1.15 Chairs and Program Coordinators
• 3.2.0 Department Chair and Director Workloads
• 3.2.1 Academic Freedom and Faculty Rights and Responsibilities
• 3.2.2 Faculty Duties and Workloads
• 3.2.3 Faculty Workload
• 3.2.4 Faculty Office Hours
• 3.2.5 General Faculty Meetings
• 3.2.6 Acceptance of Money from Students
• 3.2.7 Advanced Degrees
• 3.2.8 Misconduct in Research and Other Scholarly Activity
• 3.2.9 Final Examinations
• 3.2.10 Academic Advisement and Mentoring
• 3.2.11 Academic Waivers and Substitutions
• 3.2.13 Class Attendance
• 3.3.1 Evaluation of Academic Administrators
• 3.3.2 Annual Faculty Evaluation
• 3.3.3 Probationary Period
• 3.3.4 Tenure
• 3.3.5 Promotion
• 3.3.6 Periodic Performance Evaluation of Tenured Faculty
• 3.4.1 Academic Program Evaluation
• 3.4.3 Faculty-led International Travel Studies
• 3.4.4 Centers and Institutes
• 3.4.5 Continuing Professional Education
• 3.4.6 Courses
• 3.4.7 Syllabi
• 3.5.0 Faculty Grievance Procedure
• 3.6.0 Faculty Senate
• 3.6.1 Faculty Authority in Academic Matters
• 3.6.2 Reporting Substantive Change
• 3.7.0 Governance of Human Subjects' Research
• 3.7.1 Grants, Contracts, and Sponsored Projects

Series 400 Budget, Finance and Operations

• 4.1.1 Use of, Accountability and Responsibility for State (University) Property
• 4.1.2 Movable Equipment Acquired Under Grants from the Federal Government
• 4.1.3 Capital and Controlled Assets Inventories
• 4.1.4 Disposal of University Property (Surplus and Salvage Property)
• 4.1.5 Authority to Obligate Institutional Funds
• 4.2.1 Best Value Procurement
• 4.2.2 Account Reconciliation and Segregation of Duties Monitoring and Training
• 4.2.3 PCI Compliance
• 4.2.7 Review and Process of Contracts
• 4.2.8 Utilization of Historically Underutilized Business (HUB) Firms
• 4.3.1 Travel Policy
• 4.4.1 Use of University Facilities
• 4.4.2 Tobacco Free Campus
• 4.5.1 Identity Theft Prevention, Detection and Mitigation Program
• 4.6.1 Budget Procedures
• 4.6.2 Cash Management and Banking Services
• 4.6.3 Payments - Accounts Payable
• 4.6.4 Other Personal Service Providers
• 4.6.5 Handling of Cash, Cash Equivalents and Petty Cash Funds
• 4.6.6 Payroll Payments and Payday
• 4.6.7 Payments - Business, Recruiting, University Development and Entertainment Expenditures
• 4.6.8 Petty Cash Funds
• 4.6.9 Relocation Expense Payment
• 4.7.1 Tuition and Fees: Granting of Waivers, Exemptions, Institutionally Funded Tuition and Fee Discounts and Tuition Reductions
• 4.8.6 Operation of University Owned Vehicles Policy
• 4.9.1 Wireless Communication Devices
• 4.10.1 Records and Information Management and Retention Schedule
• 4.13.1 Fair Labor Standards Act
• 4.13.2 Workplace Accommodation for Disabilities
• 4.14.0 Pay Practice
• 4.14.1 Longevity Pay
• 4.14.2 Hazardous Duty Pay
• 4.15.1 Probationary Period for Classified Employees
• 4.15.2 Criminal Background Check
• 4.15.3 Employment and Recruiting
• 4.15.4 Hiring of Foreign Nationals
• 4.15.5 Completion of Immigration and Naturalization Service Form I-9
• 4.15.6 Equal Employment Opportunity
• 4.15.7 Beginning and Ending Dates for Appointment of Classified Employees
• 4.15.8 Overtime Compensation
• 4.15.9 Employment of Minors
• 4.15.10 Institutional Pay Plan
• 4.15.11 Nepotism
• 4.15.12 Selective Service Registration
• 4.15.13 Appointments
• 4.15.14 Physician Agreements
• 4.15.15 Health Science Center at UT Tyler Non-Employee Staff
• 4.15.16 Personal Appearance
• 4.16.1 Personnel Records
• 4.16.2 Privacy and Security of Personal Information
• 4.16.4 Discipline and Dismissal of Classified Employees
• 4.16.5 Volunteer Service
• 4.16.6  Remote Work Arrangements
• 4.17.1 Retirement
• 4.17.3 Employee Education and Training
• 4.17.4 Hours of Work for Staff (non-Faculty) Employees
• 4.17.5 State Compensatory Time
• 4.18.2 Accounting for Time During Emergency Shutdown of the University
• 4.18.3 Vacation Leave
• 4.18.4 Sick Leave
• 4.18.5 Authorized Paid Leave
• 4.18.6 Return to Work
• 4.18.7 Family and Medical Leave Act
• 4.18.9 Sick Leave Pool
• 4.18.10 Family Leave Pool
• 4.18.11 Employee Leave of Absence Without Pay
• 4.18.12 Military Leave
• 4.18.13 Extended Unpaid Military Leave
• 4.18.14 Time Off to Vote
• 4.18.15 Court Appearances/Administrative Proceeding
• 4.18.16 Holidays
• 4.19.1 Grievance Policy and Procedures
• 4.19.2 Voluntary Resignations and Exit Guidelines
• 4.19.3 Reduction in Force
• 4.19.4 Performance Evaluation Program
• 4.21.1 Employee Recognition and Service Awards Program
• 4.23.1 Employee Entitlement to Holidays
• 4.23.2 Workers' Compensation Insurance Program
• 4.23.3 Multiple State Employment
• 4.24.1 Employee Insurance and Benefits
• 4.24.2 Eligibility of Retirees for Group Insurance Coverage
• 4.24.3 Employee Assistance Program "EAP"
• 4.25.0 Mother-Friendly Workplace
• 4.26.1 Communicable Disease
• 4.26.2 Bloodborne Pathogens
• 4.26.3 Tuberculosis Screening for Employees and Volunteers
• 4.26.4 Vaccine Preventable Diseases
• 4.27.0 Tax-Sheltered Annuity Program Maximum Exclusion Allowance
• 4.28.1 Environmental Health and Safety
• 4.28.2 Outdoor Space Acceptable Use
• 4.28.3 Unmanned Aircraft System
• 4.28.4 Licensure, Credentialing, CPR
• 4.28.5 Laboratory Accidents, Exposures or Hazards in Clinical Research, Biomedical Research or the Public Health Lab of East Texas
• 4.28.6 Emergency Staffing Plan
• 4.29.1 Zero Tolerance of Abuse
• 4.29.2 Drugs and Alcohol Policy
• 4.30.1 Health Science Center at UT Tyler Standardized Competency Assessment Process

Series 500 Student Success

• 5.2.1 Student Academic Responsibilities and Appeals
• 5.2.3 Student Records Family Educational Rights and Privacy Act (FERPA)
• 5.4.1 Student Right-to-Know and Campus Security Act (Clery Act)
• 5.4.2 Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act
• 5.5.1 Student Conduct
• 5.5.2 Student Conduct Code, Student Disciplinary Hearings and Appeals Procedures
• 5.6.1 Student Organizations
• 5.6.3 Guidelines for Student Travel and Off-Campus Activities (Exceeding 25 Miles)
• 5.7.1 Student Publications
• 5.8.1 Non-Academic Student Complaint Procedures
• 5.8.2 Academic Student Complaint Procedures
• 5.9.1 Mandatory Freshman and Sophomore Housing
• 5.10.1 Approved Student Absences
• 5.10.2 Class Attendance
• 5.11.1 Grade Appeals
• 5.12.1 Immunizations
• 5.13.2 Scholastic Load
• 5.14.1 Reasonable Accommodation of Students
• 5.14.2 Medical Withdrawl Course Load

Series 600 University Advancement

• 6.4.1 Naming of Buildings and Facilities
• 6.5.1 Gift Solicitation, Acceptance and Stewardship
  

Series 700 Information Resources

• 7.1.1 Network Configuration
• 7.1.2 Network Perimeter Security Controls
• 7.1.3 Electronic Emergeny Access
• 7.1.4 Information Resources Acceptable Use and Security
• 7.1.5 Administrative Special Access
• 7.1.6 Account Management
• 7.1.7 Enterprise Mobility Management
• 7.1.8 Change Management for Information Resources
• 7.1.9 System Development and Acquisition
• 7.3.1 Computer Inventory Management
• 7.3.2 Authorized Software
• 7.3.3 IT Purchase Reimbursement
• 7.5.1 Information Security
• 7.5.2 Confidential Information
• 7.5.3 Information Security Incident Response
• 7.5.4 Online and Mobile Applications
• 7.5.5 Security Monitoring
• 7.5.6 Platform Hardening
• 7.5.7 Data Classification
• 7.5.8 Data Owner Policy
• 7.5.9 Encryption Guidelines
• 7.5.10 Administrative Investigations Involving Information Resources
• 7.5.11 Malicious Code
• 7.5.12 Eradication of Data Stored on Electronic Media
• 7.5.13 Wireless Access
• 7.5.14 Security Awareness and Training
• 7.5.15 Passwords
• 7.5.16 Safeguarding Data
• 7.8.1 Medical and Scientific Devices

LIST OF POLICIES REMOVED FROM HOP