Handbook of Operating Procedures

The University of Texas at Tyler

Handbook of Operating Procedures

Clinical Policies

Series 100 Authority Delegation Administration

• 1.1.0   Authority of Institutional Documents
• 1.1.1   Adding and Amending Policies
• 1.2.1   Governance and Administration
• 1.2.2   Purpose and Responsibilities of the Provost/Vice President for Academic Affairs
• 1.2.3   Purpose and Responsibilities of the Vice President of Operations and Strategic Initiatives
• 1.2.4   Purpose and Responsibilities of the Vice President for Student Success
• 1.2.5   Purpose and Responsibilities of the Vice President for University Advancement
• 1.2.6   Deans
• 1.2.7   Purpose and Responsibilities for the Vice President for Budget and Finance
• 1.2.8   Purpose and Responsibilities for the Vice President for Technology
• 1.2.9   Purpose and Responsibilities for the Vice President for Marketing and Communication
• 1.3.0   Compensation for Key Executives
• 1.4.1   Advisory Councils and Committees
• 1.4.2   Academic Committees
• 1.4.3   Campus Life Committees in General
• 1.4.4   University Councils
• 1.5.0   Mission, Vision, and Values

Series 200 General Policies and Procedures

• 2.1.1   Public Records
• 2.1.2   Public Disclosure
• 2.1.3   Public Information Act
• 2.1.4   News Media Requests
• 2.2.1   Strategic Planning and Assessment
• 2.3.1   Copyrighted Materials
• 2.3.2   Intellectual Property Policy and Guidelines
• 2.4.1   Nondiscrimination Policy and Complaint Procedure
• 2.4.3   Sexual Misconduct
• 2.4.6   Consensual Relationships
• 2.5.1   Political Aid and Legislative Influence
• 2.5.2   Conflicts of Interest, Conflicts of Commitment, and Outside Activities
• 2.5.5   Disclosure of Significant Financial Interests and Management and Reporting of Financial Conflicts of Interest in Research
• 2.5.6   False Claims, Fraud, Waste, Abuse, and Other Misconduct
• 2.5.7   Compliance Investigations
• 2.6.1   Confidentiality of Social Security Numbers
• 2.7.1   Freedom of Expression
• 2.8.1   Inclement Weather Policy
• 2.9.1   Human Immunodeficiency Virus Infection and Hepatitis B Virus Policy
• 2.10.1 Concealed Handguns on Campus
• 2.10.2 University Police Department
• 2.10.3 Security Cameras, Surveillance and Recording
• 2.10.4 Traffic and Parking
• 2.10.5 Timely Warnings and Emergency Notifications
• 2.10.6 Active Shooter/Hostile Intruder Response
• 2.11.1 Workplace Accommodations for Individuals with Disabilities
• 2.11.2 Religious Accommodations
• 2.11.3 Violence in the Workplace
• 2.11.4 Sanctioned Individuals
• 2.11.5 Campus Assessment, Response and Evaluation (CARE) Team
• 2.12.1 State Authorization and Location
• 2.13.1 Export Controls
• 2.14.1 Youth Protection Policy
• 2.15.1 University's Designation Under HIPAA
• 2.15.2 Medical Records, Shadow Records and Medical Media

Series 300 Faculty and Academic Policies

• 3.1.1   Faculty Qualifications
• 3.1.2   Recruitment and Appointment - Full-Time Faculty
• 3.1.3   Academic Titles
• 3.1.4   Part-Time Faculty
• 3.1.5   Summer Appointments
• 3.1.6   Extra State Compensation
• 3.1.7   Test of Spoken English
• 3.1.8   Graduate Faculty Appointments
• 3.1.9   Substitute Instructors
• 3.1.10 Leave of Absence Without Pay
• 3.1.11 Termination of Employment of a Faculty Member
• 3.1.12 Emeritus Faculty
• 3.1.13 Administrative Stipends for Faculty
• 3.1.14 Endowed Professorships and Chairs
• 3.1.15 Chairs and Program Coordinators
• 3.2.0   Department Chair and Director Workloads
• 3.2.1   Academic Freedom and Faculty Rights and Responsibilities
• 3.2.2   Faculty Duties and Workloads
• 3.2.3   Faculty Workload
• 3.2.4   Faculty Office Hours
• 3.2.5   General Faculty Meetings
• 3.2.6   Acceptance of Money from Students
• 3.2.7   Advanced Degrees
• 3.2.8   Misconduct in Research and Other Scholarly Activity
• 3.2.9   Final Examinations
• 3.2.10 Academic Advisement and Mentoring
• 3.2.11 Academic Waivers and Substitutions
• 3.2.13 Class Attendance
• 3.3.1   Evaluation of Academic Administrators
• 3.3.2   Annual Faculty Evaluation
• 3.3.3   Probationary Period
• 3.3.4   Tenure
• 3.3.5   Promotion
• 3.3.6   Periodic Performance Evaluation of Tenured Faculty
• 3.4.1   Academic Program Evaluation
• 3.4.3   Faculty-Led International Travel Studies
• 3.4.4   Centers and Institutes
• 3.4.5   Continuing Professional Education
• 3.4.6   Courses
• 3.4.7   Syllabi
• 3.5.0   Faculty Grievance Procedure
• 3.6.0   Faculty Senate
• 3.6.1   Faculty Authority in Academic Matters
• 3.6.2   Reporting Substantive Changes
• 3.7.0   Governance of Human Subjects' Research
• 3.7.1   Grants, Contracts, and Sponsored Projects
• 3.8.7   Responsible Conduct of Research (RCR) Training and Responsibilities

Series 400 Budget, Finance and Operations

• 4.1.1     Use of, Accountability and Responsibility for State (University) Property
• 4.1.2     Movable Equipment Acquired Under Grants from the Federal Government
• 4.1.3     Capital and Controlled Assets Inventories
• 4.1.4     Disposal of University Property (Surplus and Salvage Property)
• 4.1.5     Authority to Obligate Institutional Funds
• 4.2.1     Best Value Procurement
• 4.2.2     Account Reconciliation and Segregation of Duties Monitoring and Training
• 4.2.3     PCI Compliance
• 4.2.7     Review and Process of Contracts
• 4.2.8     Utilization of Historically Underutilized Business (HUB) Firms
• 4.3.1     Travel Policy
• 4.4.1     Use of University Facilities
• 4.4.2     Tobacco Free Campus
• 4.5.1     Identity Theft Prevention, Detection and Mitigation Program
• 4.6.1     Budget Procedures
• 4.6.2     Cash Management and Banking Services
• 4.6.3     Payments - Accounts Payable
• 4.6.4     Other Personal Service Providers
• 4.6.5     Handling of Cash, Cash Equivalents and Petty Cash Funds
• 4.6.6     Payroll Payments and Payday
• 4.6.7     Payments - Business, Recruiting, University Development and Entertainment Expenditures
• 4.6.8     Petty Cash Funds
• 4.6.9     Relocation Expense Payment
• 4.7.1     Tuition and Fees: Granting of Waivers, Exemptions, Institutionally Funded Tuition and Fee Discounts and Tuition Reductions
• 4.8.6     Operation of University Owned Vehicles Policy
• 4.9.1     Wireless Communication Devices
• 4.10.1   Records and Information Management and Retention Schedule
• 4.13.1   Fair Labor Standards Act
• 4.13.2   Workplace Accommodation for Disabilities
• 4.14.0   Pay Practice
• 4.14.1   Longevity Pay
• 4.14.2   Hazardous Duty Pay
• 4.15.1   Probationary Period for Classified Employees
• 4.15.2   Criminal Background Check
• 4.15.3   Employment and Recruiting
• 4.15.3.1 Dual Employment with Texas State Agencies 
• 4.15.4   Hiring of Foreign Nationals
• 4.15.5   Completion of Immigration and Naturalization Service Form I-9
• 4.15.6   Equal Employment Opportunity
• 4.15.7   Beginning and Ending Dates for Appointment of Classified Employees
• 4.15.8   Overtime Compensation
• 4.15.9   Employment of Minors
• 4.15.10 Institutional Pay Plan
• 4.15.11 Nepotism
• 4.15.12 Selective Service Registration
• 4.15.13 Appointments
• 4.15.14 Physician Agreements
• 4.15.15 Health Science Center at UT Tyler Non-Employee Staff
• 4.15.16 Personal Appearance
• 4.16.1   Personnel Records
• 4.16.2   Privacy and Security of Personal Information
• 4.16.4   Discipline and Dismissal of Classified Employees
• 4.16.5   Volunteer Service
• 4.16.6   Remote Work Arrangements
• 4.17.1   Retirement
• 4.17.3   Employee Education and Training
• 4.17.4   Hours of Work for Staff (non-Faculty) Employees
• 4.17.5   State Compensatory Time
• 4.18.2   Accounting for Time During Emergency Shutdown of the University
• 4.18.3   Vacation Leave
• 4.18.4   Sick Leave
• 4.18.5   Authorized Paid Leave
• 4.18.6   Return to Work
• 4.18.7   Family and Medical Leave Act
• 4.18.9   Sick Leave Pool
• 4.18.10 Family Leave Pool
• 4.18.11 Employee Leave of Absence Without Pay
• 4.18.12 Military Leave
• 4.18.13 Extended Unpaid Military Leave
• 4.18.14 Time Off to Vote
• 4.18.15 Court Appearances/Administrative Proceeding
• 4.18.16 Holidays
• 4.18.17 Resident/Fellow Vacation and Leave
• 4.19.1   Grievance Policy and Procedures
• 4.19.2   Voluntary Resignations and Exit Guidelines
• 4.19.3   Reduction in Force
• 4.19.4   Performance Evaluation Program
• 4.21.1   Employee Recognition and Service Awards Program
• 4.23.1   Employee Entitlement to Holidays
• 4.23.2   Workers' Compensation Insurance Program
• 4.23.3   Multiple State Employment
• 4.24.1   Employee Insurance and Benefits
• 4.24.2   Eligibility of Retirees for Group Insurance Coverage
• 4.24.3   Employee Assistance Program "EAP"
• 4.25.0   Mother-Friendly Workplace
• 4.26.1   Communicable Disease
• 4.26.2   Bloodborne Pathogens
• 4.26.3   Tuberculosis Screening for Employees and Volunteers
• 4.26.4   Vaccine Preventable Diseases
• 4.27.0   Tax-Sheltered Annuity Program Maximum Exclusion Allowance
• 4.28.1   Environmental Health and Safety
• 4.28.2   Outdoor Space Acceptable Use
• 4.28.3   Unmanned Aircraft System
• 4.28.4   Licensure, Credentialing, CPR
• 4.28.5   Laboratory Accidents, Exposures or Hazards in Clinical Research, Biomedical Research or the Public Health Lab of East Texas
• 4.28.6   Emergency Staffing Plan
• 4.29.1   Zero Tolerance of Abuse
• 4.29.2   Drugs and Alcohol Policy
• 4.30.1   Health Science Center at UT Tyler Standardized Competency Assessment Process

Series 500 Student Success

• 5.2.1   Student Academic Responsibilities and Appeals
• 5.2.3   Student Records Family Educational Rights and Privacy Act (FERPA)
• 5.4.1   Student Right-to-Know and Campus Security Act (Clery Act)
• 5.4.2   Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act
• 5.5.1   Student Conduct
• 5.5.2   Student Conduct Code, Student Disciplinary Hearings and Appeals Procedures
• 5.6.1   Student Organizations
• 5.6.3   Guidelines for Student Travel and Off-Campus Activities (Exceeding 25 Miles)
• 5.7.1   Student Publications
• 5.8.1   Non-Academic Student Complaint Procedures
• 5.8.2   Academic Student Complaint Procedures
• 5.9.1   Mandatory Freshman and Sophomore Housing
• 5.10.1 Approved Student Absences
• 5.10.2 Class Attendance
• 5.11.1 Grade Appeals
• 5.12.1 Immunizations
• 5.12.2 Student Health Insurance Requirements
• 5.13.2 Scholastic Load
• 5.14.1 Reasonable Accommodation of Students
• 5.14.2 Medical Withdrawal Course Load

Series 600 University Advancement

• 6.4.1 Naming of Buildings and Facilities
• 6.5.1 Gift Solicitation, Acceptance and Stewardship
  

Series 700 Information Resources

• 7.1.1   Network Configuration
• 7.1.2   Network Perimeter Security Controls
• 7.1.3   Electronic Emergency Access
• 7.1.4   Information Resources Acceptable Use and Security
• 7.1.5   Administrative Special Access
• 7.1.6   Account Management
• 7.1.7   Enterprise Mobility Management
• 7.1.8   Change Management for Information Resources
• 7.1.9   System Development and Acquisition
• 7.3.1   Computer Inventory Management
• 7.3.2   Authorized Software
• 7.3.3   IT Purchase Reimbursement
• 7.5.1   Information Security
• 7.5.2   Confidential Information
• 7.5.3   Information Security Incident Response
• 7.5.4   Online and Mobile Applications
• 7.5.5   Security Monitoring
• 7.5.6   Platform Hardening
• 7.5.7   Data Classification
• 7.5.8   Data Owner Policy
• 7.5.9   Encryption Guidelines
• 7.5.10 Administrative Investigations Involving Information Resources
• 7.5.11 Malicious Code
• 7.5.12 Eradication of Data Stored on Electronic Media
• 7.5.13 Wireless Access
• 7.5.14 Security Awareness and Training
• 7.5.15 Passwords
• 7.5.16 Safeguarding Data
• 7.8.1   Medical and Scientific Devices

LIST OF POLICIES REMOVED FROM HOP