Handbook of Operating Procedures
The University of Texas at Tyler
Handbook of Operating Procedures
Series 100 Authority Delegation Administration
- 1.1.0 Authority of Institutional Documents
- 1.1.1 Adding and Amending Policies
- 1.2.1 Governance and Administration
- 1.2.2 Purpose and Responsibilities of the Provost/Vice President for Academic Affairs
- 1.2.3 Purpose and Responsibilities of the Vice President of Operations and Strategic Initiatives
- 1.2.4 Purpose and Responsibilities of the Vice President for Student Success
- 1.2.5 Purpose and Responsibilities of the Vice President for University Advancement
- 1.2.6 Deans
- 1.2.7 Purpose and Responsibilities for the Vice President for Budget and Finance
- 1.2.8 Purpose and Responsibilities for the Vice President for Technology
- 1.2.9 Purpose and Responsibilities for the Vice President for Marketing and Communication
- 1.3.0 Compensation for Key Executives
- 1.4.1 Advisory Councils and Committees
- 1.4.2 Academic Committees
- 1.4.3 Campus Life Committees in General
- 1.4.4 University Councils
- 1.5.0 Mission, Vision, and Values
Series 200 General Policies and Procedures
- 2.1.1 Public Records
- 2.1.2 Public Disclosure
- 2.1.3 Public Information Act
- 2.1.4 News Media Requests
- 2.2.1 Strategic Planning and Assessment
- 2.3.1 Copyrighted Materials
- 2.3.2 Intellectual Property Policy and Guidelines
- 2.4.1 Nondiscrimination Policy and Complaint Procedure
- 2.4.3 Sexual Misconduct
- 2.4.6 Consensual Relationships
- 2.5.1 Political Aid and Legislative Influence
- 2.5.2 Conflicts of Interest, Conflicts of Commitment, and Outside Activities
- 2.5.5 Disclosure of Significant Financial Interests and Management and Reporting of Financial Conflicts of Interest in Research
- 2.5.6 False Claims, Fraud, Waste, Abuse, and Other Misconduct
- 2.5.7 Compliance Investigations
- 2.6.1 Confidentiality of Social Security Numbers
- 2.7.1 Freedom of Expression
- 2.8.1 Inclement Weather Policy
- 2.9.1 Human Immunodeficiency Virus Infection and Hepatitis B Virus Policy
- 2.10.1 Concealed Handguns on Campus
- 2.10.2 University Police Department
- 2.10.3 Security Cameras, Surveillance and Recording
- 2.10.4 Traffic and Parking
- 2.10.5 Timely Warnings and Emergency Notifications
- 2.10.6 Active Shooter/Hostile Intruder Response
- 2.11.1 Workplace Accommodations for Individuals with Disabilities
- 2.11.2 Religious Accommodations
- 2.11.3 Violence in the Workplace
- 2.11.4 Sanctioned Individuals
- 2.11.5 Campus Assessment, Response and Evaluation (CARE) Team
- 2.12.1 State Authorization and Location
- 2.13.1 Export Controls
- 2.14.1 Youth Protection Policy
- 2.15.1 University's Designation Under HIPAA
- 2.15.2 Medical Records, Shadow Records and Medical Media
Series 300 Faculty and Academic Policies
- 3.1.1 Faculty Qualifications
- 3.1.2 Recruitment and Appointment - Full-Time Faculty
- 3.1.3 Academic Titles
- 3.1.4 Part-Time Faculty
- 3.1.5 Summer Appointments
- 3.1.6 Extra State Compensation
- 3.1.7 Test of Spoken English
- 3.1.8 Graduate Faculty Appointments
- 3.1.9 Substitute Instructors
- 3.1.10 Leave of Absence Without Pay
- 3.1.11 Termination of Employment of a Faculty Member
- 3.1.12 Emeritus Faculty
- 3.1.13 Administrative Stipends for Faculty
- 3.1.14 Endowed Professorships and Chairs
- 3.1.15 Chairs and Program Coordinators
- 3.2.0 Department Chair and Director Workloads
- 3.2.1 Academic Freedom and Faculty Rights and Responsibilities
- 3.2.2 Faculty Duties and Workloads
- 3.2.3 Faculty Workload
- 3.2.4 Faculty Office Hours
- 3.2.5 General Faculty Meetings
- 3.2.6 Acceptance of Money from Students
- 3.2.7 Advanced Degrees
- 3.2.8 Misconduct in Research and Other Scholarly Activity
- 3.2.9 Final Examinations
- 3.2.10 Academic Advisement and Mentoring
- 3.2.11 Academic Waivers and Substitutions
- 3.2.13 Class Attendance
- 3.3.1 Evaluation of Academic Administrators
- 3.3.2 Annual Faculty Evaluation
- 3.3.3 Probationary Period
- 3.3.4 Tenure
- 3.3.5 Promotion
- 3.3.6 Periodic Performance Evaluation of Tenured Faculty
- 3.4.1 Academic Program Evaluation
- 3.4.3 Faculty-Led International Travel Studies
- 3.4.4 Centers and Institutes
- 3.4.5 Continuing Professional Education
- 3.4.6 Courses
- 3.4.7 Syllabi
- 3.5.0 Faculty Grievance Procedure
- 3.6.0 Faculty Senate
- 3.6.1 Faculty Authority in Academic Matters
- 3.6.2 Reporting Substantive Changes
- 3.7.0 Governance of Human Subjects' Research
- 3.7.1 Grants, Contracts, and Sponsored Projects
- 3.8.7 Responsible Conduct of Research (RCR) Training and Responsibilities
Series 400 Budget, Finance and Operations
- 4.1.1 Use of, Accountability and Responsibility for State (University) Property
- 4.1.2 Movable Equipment Acquired Under Grants from the Federal Government
- 4.1.3 Capital and Controlled Assets Inventories
- 4.1.4 Disposal of University Property (Surplus and Salvage Property)
- 4.1.5 Authority to Obligate Institutional Funds
- 4.2.1 Best Value Procurement
- 4.2.2 Account Reconciliation and Segregation of Duties Monitoring and Training
- 4.2.3 PCI Compliance
- 4.2.7 Review and Process of Contracts
- 4.2.8 Utilization of Historically Underutilized Business (HUB) Firms
- 4.3.1 Travel Policy
- 4.4.1 Use of University Facilities
- 4.4.2 Tobacco Free Campus
- 4.5.1 Identity Theft Prevention, Detection and Mitigation Program
- 4.6.1 Budget Procedures
- 4.6.2 Cash Management and Banking Services
- 4.6.3 Payments - Accounts Payable
- 4.6.4 Other Personal Service Providers
- 4.6.5 Handling of Cash, Cash Equivalents and Petty Cash Funds
- 4.6.6 Payroll Payments and Payday
- 4.6.7 Payments - Business, Recruiting, University Development and Entertainment Expenditures
- 4.6.8 Petty Cash Funds
- 4.6.9 Relocation Expense Payment
- 4.7.1 Tuition and Fees: Granting of Waivers, Exemptions, Institutionally Funded Tuition and Fee Discounts and Tuition Reductions
- 4.8.6 Operation of University Owned Vehicles Policy
- 4.9.1 Wireless Communication Devices
- 4.10.1 Records and Information Management and Retention Schedule
- 4.13.1 Fair Labor Standards Act
- 4.13.2 Workplace Accommodation for Disabilities
- 4.14.0 Pay Practice
- 4.14.1 Longevity Pay
- 4.14.2 Hazardous Duty Pay
- 4.15.1 Probationary Period for Classified Employees
- 4.15.2 Criminal Background Check
- 4.15.3 Employment and Recruiting
- 4.15.3.1 Dual Employment with Texas State Agencies
- 4.15.4 Hiring of Foreign Nationals
- 4.15.5 Completion of Immigration and Naturalization Service Form I-9
- 4.15.6 Equal Employment Opportunity
- 4.15.7 Beginning and Ending Dates for Appointment of Classified Employees
- 4.15.8 Overtime Compensation
- 4.15.9 Employment of Minors
- 4.15.10 Institutional Pay Plan
- 4.15.11 Nepotism
- 4.15.12 Selective Service Registration
- 4.15.13 Appointments
- 4.15.14 Physician Agreements
- 4.15.15 Health Science Center at UT Tyler Non-Employee Staff
- 4.15.16 Personal Appearance
- 4.16.1 Personnel Records
- 4.16.2 Privacy and Security of Personal Information
- 4.16.4 Discipline and Dismissal of Classified Employees
- 4.16.5 Volunteer Service
- 4.16.6 Remote Work Arrangements
- 4.17.1 Retirement
- 4.17.3 Employee Education and Training
- 4.17.4 Hours of Work for Staff (non-Faculty) Employees
- 4.17.5 State Compensatory Time
- 4.18.2 Accounting for Time During Emergency Shutdown of the University
- 4.18.3 Vacation Leave
- 4.18.4 Sick Leave
- 4.18.5 Authorized Paid Leave
- 4.18.6 Return to Work
- 4.18.7 Family and Medical Leave Act
- 4.18.9 Sick Leave Pool
- 4.18.10 Family Leave Pool
- 4.18.11 Employee Leave of Absence Without Pay
- 4.18.12 Military Leave
- 4.18.13 Extended Unpaid Military Leave
- 4.18.14 Time Off to Vote
- 4.18.15 Court Appearances/Administrative Proceeding
- 4.18.16 Holidays
- 4.18.17 Resident/Fellow Vacation and Leave
- 4.19.1 Grievance Policy and Procedures
- 4.19.2 Voluntary Resignations and Exit Guidelines
- 4.19.3 Reduction in Force
- 4.19.4 Performance Evaluation Program
- 4.21.1 Employee Recognition and Service Awards Program
- 4.23.1 Employee Entitlement to Holidays
- 4.23.2 Workers' Compensation Insurance Program
- 4.23.3 Multiple State Employment
- 4.24.1 Employee Insurance and Benefits
- 4.24.2 Eligibility of Retirees for Group Insurance Coverage
- 4.24.3 Employee Assistance Program "EAP"
- 4.25.0 Mother-Friendly Workplace
- 4.26.1 Communicable Disease
- 4.26.2 Bloodborne Pathogens
- 4.26.3 Tuberculosis Screening for Employees and Volunteers
- 4.26.4 Vaccine Preventable Diseases
- 4.27.0 Tax-Sheltered Annuity Program Maximum Exclusion Allowance
- 4.28.1 Environmental Health and Safety
- 4.28.2 Outdoor Space Acceptable Use
- 4.28.3 Unmanned Aircraft System
- 4.28.4 Licensure, Credentialing, CPR
- 4.28.5 Laboratory Accidents, Exposures or Hazards in Clinical Research, Biomedical Research or the Public Health Lab of East Texas
- 4.28.6 Emergency Staffing Plan
- 4.29.1 Zero Tolerance of Abuse
- 4.29.2 Drugs and Alcohol Policy
- 4.30.1 Health Science Center at UT Tyler Standardized Competency Assessment Process
- 5.2.1 Student Academic Responsibilities and Appeals
- 5.2.3 Student Records Family Educational Rights and Privacy Act (FERPA)
- 5.4.1 Student Right-to-Know and Campus Security Act (Clery Act)
- 5.4.2 Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act
- 5.5.1 Student Conduct
- 5.5.2 Student Conduct Code, Student Disciplinary Hearings and Appeals Procedures
- 5.6.1 Student Organizations
- 5.6.3 Guidelines for Student Travel and Off-Campus Activities (Exceeding 25 Miles)
- 5.7.1 Student Publications
- 5.8.1 Non-Academic Student Complaint Procedures
- 5.8.2 Academic Student Complaint Procedures
- 5.9.1 Mandatory Freshman and Sophomore Housing
- 5.10.1 Approved Student Absences
- 5.10.2 Class Attendance
- 5.11.1 Grade Appeals
- 5.12.1 Immunizations
- 5.12.2 Student Health Insurance Requirements
- 5.13.2 Scholastic Load
- 5.14.1 Reasonable Accommodation of Students
- 5.14.2 Medical Withdrawal Course Load
Series 600 University Advancement
Series 700 Information Resources
- 7.1.1 Network Configuration
- 7.1.2 Network Perimeter Security Controls
- 7.1.3 Electronic Emergency Access
- 7.1.4 Information Resources Acceptable Use and Security
- 7.1.5 Administrative Special Access
- 7.1.6 Account Management
- 7.1.7 Enterprise Mobility Management
- 7.1.8 Change Management for Information Resources
- 7.1.9 System Development and Acquisition
- 7.3.1 Computer Inventory Management
- 7.3.2 Authorized Software
- 7.3.3 IT Purchase Reimbursement
- 7.5.1 Information Security
- 7.5.2 Confidential Information
- 7.5.3 Information Security Incident Response
- 7.5.4 Online and Mobile Applications
- 7.5.5 Security Monitoring
- 7.5.6 Platform Hardening
- 7.5.7 Data Classification
- 7.5.8 Data Owner Policy
- 7.5.9 Encryption Guidelines
- 7.5.10 Administrative Investigations Involving Information Resources
- 7.5.11 Malicious Code
- 7.5.12 Eradication of Data Stored on Electronic Media
- 7.5.13 Wireless Access
- 7.5.14 Security Awareness and Training
- 7.5.15 Passwords
- 7.5.16 Safeguarding Data
- 7.8.1 Medical and Scientific Devices
LIST OF POLICIES REMOVED FROM HOP