Thesis Process: Faculty

Step One: Appointment of Thesis Committee

• Complete the Appointment of Thesis Committee Form. The Appointment of Thesis Committee form can be found on The Graduate School web page, under Thesis and Dissertation Center > Forms.
• Minimum of 3 committee members, all with proper Graduate Faculty Membership. 
  • Graduate Research Faculty
  • Visiting Graduate Faculty
• UT Tyler academic department chair or designee (not the student) submits completed form to
  gradforms@uttyler.edu for review.
• If Faculty does not meet proper Graduate Faculty Membership, these are the steps to apply:
  • Graduate Faculty Membership Application can be found on the Graduate School Web Page,
    Under Faculty > Graduate Credentialing.
  • Update curriculum vitae to reflect all scholarly and research projects.
  • UT Tyler academic department chair or designee submits completed application and CV to
    gradforms@uttyler.edu.
  • Grad Forms will notify faculty member, college dean, and department chair of approval of
    application with a formal electronic letter.

Step Two: Notice of Oral Defense

• We request that the details of the thesis defense be sent to gradforms@uttyler.edu so that we may:
  • Send out a detailed defense invitation to the thesis chair, student, and all full-time faculty.
  • If desired by the thesis chair, The Graduate School will promote the thesis defense on social media page(s) and The Graduate School calendar.

Step Three: Submission of Thesis Manuscript to The Graduate School

(Student Responsibility)- (After a successful thesis defense)

• Thesis manuscript is submitted to thesis committee members for physical signatures (or DocuSign if available).
• Thesis manuscript, with signed signature page is submitted to The Graduate School for formatting review (gradmanuscripts@uttyler.edu).
• The signed signature page MUST be inserted in the manuscript and submitted by the deadline. It cannot be sent as a separate file.
• Student submits documents to gradmanuscripts@uttyler.edu (faculty member may submit on
  behalf of the student, but the student must be cc’d).
• gradmanuscripts@uttyler.edu will send electronic manuscript to the reviewer and will correspond with student via email. 
• Students should check email for revisions; initial submission does not indicate approval of
  manuscript/graduation.
• It is the student’s responsibility to address any needed corrections in a timely manner to ensure
  corrections are made in time to graduate for their desired semester.
• Pay close attention to the instructions online regarding formatting/submission guidelines.

Step Four: Approval of Thesis Manuscript:

Once student receives email of approved thesis manuscript:

• Electronic Thesis Submission Information, including Rights Management and Access Information, will be emailed.
• Student must upload their approved manuscript to Scholar Works.
  • Instructions are emailed with the approval paperwork.

Step Five: Thesis Manuscript Submission to the Institutional Repository

(Student Responsibility)

• After the submission to the Institutional Repository (Scholar Works):
  • The student will receive two emails from Scholar Works – the first confirms that the submission was received, and the second confirms that the manuscript has been accepted.
  • Students will forward the accepted email to gradmanuscripts@uttyler.edu and we will
    update the student’s myUTTyler account so that the student may receive their degree.
  • The degree cannot be conferred until the student forwards their successful submission email to gradmanuscripts@uttyler.edu. Failure to forward their successful submission email may result in deferral of graduation to the next available semester.