Dissertation Process: Student

Step One: Appointment of Dissertation Committee

• The Appointment of Dissertation Committee form can be found on The Graduate School web page, under Thesis and Dissertation Center > Forms > Dissertation/Doctoral Forms
• Must have 3 committee members in total (including chair); all should have the proper Graduate  Research Faculty Membership
• You or your dissertation chair can review the Graduate Credentialing website for faculty status information
• UT Tyler employee (not the student) submits completed form to GradForms@uttyler.edu for review
• GradForms@uttyler.edu will notify you and your dissertation chair of approval of dissertation committee

Step Two: Report of Preliminary Exam

• The Report of Preliminary Exam form can be found on The Graduate School web page, under Thesis and Dissertation Center > Forms > Dissertation/Doctoral Forms
• Dissertation chair submits completed form to GradForms@uttyler.edu for review
• GradForms@uttyler.edu will notify your dissertation chair of receipt and processing of examination report

Step Three: Request to Schedule Oral Defense

• The Request to Schedule Oral Defense form can be found on the Thesis/Dissertation web page 
  under Dissertation/Doctoral Forms
• This form must be submitted no later than 10 Business days before the proposed date of the Oral Defense
• Dissertation/project chair submits completed form to GradForms@uttyler.edu for review
• GradForms@uttyler.edu will:
  • Send out a detailed defense invitation to the dissertation/project chair, student, and all full-time Faculty
  • If desired by the dissertation/project chair, The Graduate School will promote the defense on social media page(s) and The Graduate School section of Patriots Engage

Step Four: Oral Defense Report

• The Oral Defense Report form can be found on The Graduate School web page for faculty 
  members
• This form must be submitted no later than 5 business days after the Oral Defense
• Dissertation Chair submits completed form to GradForms@uttyler.edu for review
• GradForms@uttyler.edu will confirm with your dissertation chair receipt of Oral Defense Report

Step Five: Submit Dissertation Manuscript to The Graduate School

• After the successful Oral Defense of Dissertation:
  • Dissertation manuscript is submitted to dissertation committee members for physical 
    signatures or digitally through DocuSign
  • Dissertation manuscript, with signed signature page, is submitted to The Graduate School 
    for formatting review
  • The signed signature page MUST be inserted in the manuscript and submitted by the 
    deadline. It cannot be sent as a separate file
  • Student submits documents to GradManuscripts@uttyler.edu (faculty member may submit 
    on behalf of the student but the student must be cc’d)
  • GradManuscripts@uttyler.edu will send electronic manuscript to the reviewer and will 
    correspond with student via email
  • Student should check email for revisions; initial submission does not indicate approval of 
    manuscript/graduation
  • It is the student’s responsibility to address any needed corrections in a timely manner to 
    ensure corrections are made in time to graduate for their desired semester
  • Pay close attention to the instructions online regarding formatting/submission guidelines
  • M multi-paper format and style form to submit a multi-paper formatted manuscript to The 
    Graduate School
    • Multi-Paper Format and Style Form can be found on Thesis and Dissertation
      Center> Forms >Dissertation/Doctoral Forms
    • Student submits completed form with manuscript to GradManuscripts@uttyler.edu

 

Step Six: Approval of Dissertation Manuscript

• Once a student receives email of approved dissertation manuscript:
  • Electronic Thesis Submission Information, including Rights Management and Access
    Information, will be emailed
  • Student must upload their approved manuscript to Scholar Works (instructions are emailed 
    with the approval paperwork)

 

Step Seven: Dissertation Manuscript Submission to the Institutional Repository

• After the submission to the Institutional Repository (Scholar Works):
  • The student will receive two emails from Scholar Works – the first confirms that the 
    submission was received, and the second confirms that the manuscript has been accepted
  • Students will forward the accepted email to gradmanuscripts@uttyler.edu and we will 
    update the student’s myUTTyler account so that the student may receive their degree
  • The degree cannot be conferred until the student forwards their successful submission 
    email to GradManuscripts@uttyler.edu. Failure to forward their successful submission 
    email may result in deferral of graduation to the next available semeste