Outside Activities and Interests Reporting
Office of Compliance
The Annual Disclosure Period for reporting outside activities and interests runs January through March 31 each year (Note: March 31 is a hard deadline). In addition, new employees are required to report within 30 days of their date of hire.
All full-time faculty and full-time administrative and professional staff must:
- Acknowledge the policies and answer status questions in the Portal.
- Ensure all reporting required by the Decision Matrix has been completed in the Portal for the previous year.
- Submit requests for re-approval for outside employment and board service that is new or continuing into the current year where indicated by Decision Matrix – Category 3.
For full-time employees:
- If you have nothing to report, please select “No Activity Form” in the Portal, check all the boxes, and submit.
Employees who are not full-time may also have reporting requirements as described in the Decision Matrix – Category 3, Category 4, Category 5, or General Rule. These requirements apply to employees who:
- Outside employment, teaching, and board service that require prior approval.
- Engage in the design, conduct, or reporting of research.
- Participate in procurement activities over $15,000.
- Have an outside activity or interest that may reasonably appear, in the eyes of a third party observer, to create a conflict of interest or interfere with their University responsibilities.
- Have any relationships that qualify as substantial foreign relationships.
Additional reporting is required for new interests and activities that arise throughout the year.
Links to Additional Information
- Who is required to report?
- Procedures for Reporting
- Frequently Asked Questions (FAQs)
- Having problems in the Portal? Check here first.
This guidance supports the following UT System Policies:
- UTS 180 Conflicts of Interest, Conflicts of Commitment, and Outside Activities
- UTS 175 Disclosure of Significant Financial Interests and Management and Reporting of Financial Conflicts of Interest in Research
- Regent’s Rule 30104 Conflict of Interest, Conflict of Commitment, and Outside Activities
For additional guidance, please refer to the following UT Tyler Policies:
- 2.5.2 Conflicts of Interest, Conflicts of Commitment, and Outside Activities
- 2.5.5 Disclosure of Significant Financial Interests and Management and Reporting of Financial Conflicts of Interest in Research
For legal guidance, please refer to Texas Government Code, Title 5, Chapter 572, Subchapter C.