Outside Activities and Interests Reporting

Office of Compliance

The annual disclosure period for reporting outside activities and interests runs January 1 through March 31 of each year (March 31 is a hard deadline). In addition, new Employees are required to report within 30 days of their date of hire.

Action Required by March 1 and March 31

Due by March 1: Disclosure of Significant Financial Interests/Activities and Conflicts

Due by March 31: Disclose/Request Outside Activities or "Nothing to Report"

Updated Training

Main campus Employees must score 80% on the final exam for training on outside activities.
After training is complete, Employees proceed to the Procedures for Reporting.

Overview of Outside Activities Reporting

All full-time faculty and full-time administrative and professional staff must go to the UT System Outside Activity Portal (the Portal) and do the following:

  1. Acknowledge the updated policies;
  2. Answer the "Screening Questions;" and
  3. Complete an "Activity Form" OR a "No Activity Form."
  • These steps will ensure that all reporting required by the Decision Matrix for Approval of Outside Activities and Conflict of Interest (the Decision Matrix) has been completed in the Portal for the previous year.
  • Submit requests for renewed approval for outside employment and board service that is new or continuing into the current year where indicated by the Decision Matrix – Category 3.
  • The Procedures for Reporting has detailed instructions on how to report.
  • Employees who are not full-time may also have reporting requirements as described in the Decision Matrix – Category 3, Category 4, Category 5, or General Rule. These requirements apply to Employees who:
    • Have outside employment, teaching, or board service that require prior approval;
    • Engage in the design, conduct, or reporting of research;
    • Participate in procurement activities over $15,000;
    • Have an outside activity or interest that may reasonably appear, in the eyes of a third-party observer, to create a conflict of interest or interfere with their University responsibilities; or
    • Have any relationships that qualify as substantial foreign relationships.

Links to Additional Information

Related Policies