Outside Activities and Interests Reporting

Office of Compliance

The Annual Disclosure Period for reporting outside activities and interests runs January through March 31 each year (Note: March 31 is a hard deadline). In addition, new employees are required to report within 30 days of their date of hire.

Action Required by March 1 (2.5.5) and March 31 (2.5.2)

Due by March 1: Disclosure of Significant Financial Interests/Activities and Conflicts

Due by March 31: Disclose/Request Outside Activities or "Nothing to Report"

Updated Training

Please complete the updated training before reporting. Training on Outside Activities for main campus employees can be found here. You must score 80% on the final quiz to pass.

After you are done with the training, you may go straight to the Procedures for Reporting.

If you feel you need additional background information, please keep reading below.

Overview of Outside Activities Reporting

All full-time faculty and full-time administrative and professional staff must go to the UT System Outside Activity portal and do three things:

  1. Acknowledge the updated policies,
  2. Answer the "Screening Questions," and
  3. Complete an Activity form (including requests for 2022) OR the No Activity Form.

These steps will ensure the following:

  • That all all reporting required by the Decision Matrix has been completed in the Portal for the previous year.
  • Submit requests for re-approval for outside employment and board service that is new or continuing into the current year where indicated by Decision Matrix – Category 3.

The detailed instructions for reporting can be found here:

Employees who are not full-time may also have reporting requirements as described in the Decision Matrix – Category 3, Category 4, Category 5, or General Rule. These requirements apply to employees who:

  • Outside employment, teaching, and board service that require prior approval.
  • Engage in the design, conduct, or reporting of research.
  • Participate in procurement activities over $15,000.
  • Have an outside activity or interest that may reasonably appear, in the eyes of a third party observer, to create a conflict of interest or interfere with their University responsibilities.
  • Have any relationships that qualify as substantial foreign relationships. 

Additional reporting is required for new interests and activities that arise throughout the year.

Again, please click on "Procedures for Reporting" below for detailed instructions on how to report.

 

CLICK HERE TO GO TO THE OUTSIDE ACTIVITIES PORTAL AT UT SYSTEM

 

Links to Additional Information

Related Policies

This guidance supports the following UT System Policies:

For additional guidance, please refer to the following UT Tyler Policies:

For legal guidance, please refer to Texas Government Code, Title 5, Chapter 572, Subchapter C.