Outside Activities and Interests Reporting

Office of Compliance

The Annual Disclosure Period for reporting outside activities and interests runs January through March 31 each year (Note: March 31 is a hard deadline). In addition, new employees are required to report within 30 days of their date of hire.

All full-time faculty and full-time administrative and professional staff must:

  • Acknowledge the policies and answer status questions in the Portal.
  • Ensure all reporting required by the Decision Matrix has been completed in the Portal for the previous year.
  • Submit requests for re-approval for outside employment and board service that is new or continuing into the current year where indicated by Decision Matrix – Category 3.

For full-time employees:

  • If you have nothing to report, please select “No Activity Form” in the Portal, check all the boxes, and submit.

Employees who are not full-time may also have reporting requirements as described in the Decision Matrix – Category 3, Category 4, Category 5, or General Rule. These requirements apply to employees who:

  • Outside employment, teaching, and board service that require prior approval.
  • Engage in the design, conduct, or reporting of research.
  • Participate in procurement activities over $15,000.
  • Have an outside activity or interest that may reasonably appear, in the eyes of a third party observer, to create a conflict of interest or interfere with their University responsibilities.
  • Have any relationships that qualify as substantial foreign relationships.

Additional reporting is required for new interests and activities that arise throughout the year.




Links to Additional Information

Related Policies

This guidance supports the following UT System Policies:

For additional guidance, please refer to the following UT Tyler Policies:

For legal guidance, please refer to Texas Government Code, Title 5, Chapter 572, Subchapter C.