Commonly Used Account Codes

Office of Financial Services

The most commonly used Account Codes are listed below by expenditure description. There are separate tables for miscellaneous expenditures, entertainment and business meetings, furniture and equipment.

Account Codes not listed below may be found in UT Share/PeopleSoft while working on an active Voucher.  Click on the Search icon beside the Account code field in the GL Chart tab of the Distribution Line section of the Voucher.  Type a "6" in the "Account Begins With" search field.  Change the Description search criteria to "Contains" then type in a key word or part of a word you are looking for.  Select the most appropriate Account code from the resulting list.

Consumable office supplies have a useful life of less than one year.  For goods that have a useful life of 12 months or longer please use Account Code 63103.

Account Codes for Miscellaneous Expenditures

Account Code

Expenditure Description

60303

ADVERTISING

67111

AWARDS-EMPLOYEES (NON-CASH)

67112

AWARDS-NON-EMPLOYEES (CASH AND NON-CASH

64101

BINDING

63202

BOOKS (NON-LIBRARY)

86301

BOOKS, VIDEOS, AND SLIDES (LIBRARY ONLY)

63003

CALENDARS

63633

CELL PHONE CHARGES

63005

CHEMICALS & GASES

63003

CONSUMABLE OFFICE/COMPUTER SUPPLIES

63001

CONSUMABLE SUPPLIES - FABRICS, BED LINENS

60305

CONTRACTED SERVICES, COPY ATTACHED TO PO

63003

COPIER PAPER

67101

DUES - PROFESSIONAL MEMBERSHIP

67102

DUES - SOCIAL CLUB MEMBERSHIP (BUSINESS USE ONLY)

63103

EXPENSED EQUIPMENT - SUCH AS STAPLERS, HOLE PUNCHES, TAPE DISPENSERS, ETC.

63206

FARM, RANCH, & NURSERY SUPPLIES

67606

FEES - OTHERS

64101

FILM PROCESSING

63003

FOLDERS

60373

FREIGHT (Outbound - FedEx or UPS for example)

63007

FUELS & LUBRICANTS

63001

GLASSWARE DISPOSABLE

63103

GLASSWARE LABORATORY (useful life of 12 months or more)

63001

GLOVES

63204

HARDWARE & MATERIAL

60311

HUMAN RESEARCH SUBJECT - NO SERVICE PROVIDED

63632

LONG DISTANCE PHONE CHARGES

63831

MAINTENANCE REPAIR OF PHONES

63006

MEDICAL SUPPLIES

63633

MONTHLY CHARGES PHONE

63001

PAPER GOODS: NAPKINS, PLASTIC WARE, CUPS, AND PARTY DECORATIONS

63101

PARTS FURNISHINGS & EQUIPMENT

63003

PENS, PENCILS

63101

PICTURE FRAMES, RUBBER STAMPS, AND BALLS-ATHLETICS

60305

PURCHASE OF TEMPORARY SERVICES

64017

RENTAL BUILDING USE FEE

64031

RENTAL FURNISHINGS/EQUIPMENT

64101

REPRODUCTION & PRINTING SERVICES, AND COPIES

63002

STAMPS

63201

SUBSCRIPTIONS

63144

TELECOMMUNICATIONS PARTS & SUPPLIES - Expensed

63003

TONER CARTRIDGES

63209

UNIFORMS

63502

UTILITY ELECTRICITY

63521

UTILITY NATURAL GAS

63532

UTILITY WATER

63861

WASTE DISPOSAL SERVICES

 

Account Codes for Entertainment and Business Meeting Expenses

Please note the following limitations to entertainment or business meeting expenses:

  • Food and flowers may only be purchased or reimbursed from Institutional (Local) funds.
  • Complete the Substantiation of Business Meeting and Entertainment Expenses for all events to include but not limited to:
    • ALL purchases of flowers including university functions and to honor the deceased.
    • UT sponsored official occasions
    • UT sponsored official student event occasions
    • Conferences, workshops, or seminars conducted by UT Tyler
    • Business meeting meals or recruiting functions.
  • The Account Codes shown below are specifically for Entertainment and Business Meetings

Account Code

Expenditure Description

67108

All flowers (university functions and to honor the deceased)

67106

Official Occasions

67107

Official Occasions - Student Events

 

For Account Codes for Furniture and certain Equipment purchases which must be Controlled or Capitalized please see the State Property Account Codes web page.

 

  

UT Tyler