Technology Assessments

Overview
 
This page is designed to help the UT Tyler community effectively use the Technology Assessment Process. 

Important Topics 

• Why Do We Need Technology Assessment?
• Technology Assessment Process
• EIR Accessibility Compliance
• Frequently Asked Questions
• How To Get Help

Why Do We Need Technology Assessment? 

Before signing contracts, purchasing, implementing, downloading, or installing technology, it is crucial to: 

• Avoid duplication and unnecessary spending.
• Avoid incompatible or flawed technology.
• Identify software that requires technical resources or a project to implement.
• Negotiate in favor of UT Tyler’s interests. Once a contract is signed, there is almost no room for negotiation with vendors.
• Comply with policies and laws, including:
  • UT Tyler policy 9.06 - IT Purchase and Reimbursement
  • UTS165 – UT System Information Resources Use and Security Policy
  • National Institute of Health (NIH) and other grant-funding agencies’ requirements
  • Texas Administrative Code (TAC) 202
  • Texas Government Code 2054 – TX-RAMP Certification (for cloud computing products)
  • Americans with Disabilities Act Title II - Accessibility
  • Texas Government Code 2054 Subchapter M – Accessibility
  • Texas Administrative Code Chapter 213 - Accessibility

Scope and Timing 

All Electronic Information Resources (IR) for all UT Tyler campuses and locations are in scope, regardless of cost and hosting. A definition of IR can be found in UT Tyler HOP Policy 9.00 #10. Here are the recommended submission timelines: 

• New Technology, Upgrade, or Add-On Module: Submit 90 days before the intended contract/acquisition/implementation start date.
• Renewal of an Existing Technology: Submit 60 days before the intended technology product renewal date.
• Additional Licenses of an existing technology: Submit 30 days before licenses are needed. 

NOTE: In some cases, more time is needed due to delays by the vendor, complexity, funding, etc. 

Get Started with a Technology Assessment 

1. Submit a Technology Assessment Request
2. A confirmation email from itsupport@uttyler.edu will be sent, please click on the link to the DMND ticket that was created. Review and respond to requests or questions as needed.
3. The Technology Assessment process includes the EIR Accessibility. 

EIR Accessibility 

Contact Us 

For status updates or if additional information is requested, visit the UT Tyler HelpNow portal or email itsupport@uttyler.edu.  For further assistance, please contact David Christian at dchristian@uttyler.edu.