Procurement Card - Check Vendor Status

Procurement Services

For purchases of $500 or more, the cardholder is required to:

• Check the eShop catalogs to see if the items are available in one of the catalogs and purchase
  using the online eShop Catalog
• Check to see if your vendor is set up in UT Share/PeopleSoft. If it is, then a Requisition may be
  used for the purchase
• If your vendor is not set up, then an invitation to register in PaymentWorks may be sent to the
  vendor. Once the vendor record has been completed, a Requisition may be entered for the purchase.
• If your purchase is for a conference or training registration, a University Travel credit card may be used.
• If you believe that your purchase is an emergency or may only be purchased online (not able to use a PO), then you may email the Purchasing team and copy the Credit Card Coordinator to describe the purchase, explain the need to use a Procard in excess of $499, and request that a one-time exception be made. Be sure to include the name of the vendor, the amount of the purchase and whose ProCard will be used. If the Purchasing team approves, then the Credit Card Coordinator will increase your card limit temporarily to facilitate the approved purchase.
  Contact emails: purchasing@uttyler.edu and pspeer@uttyler.edu
• In no case will the single transaction limit be increased over the University’s small order limit of $14,999.99 in compliance with competitive solicitation policies.
• Cardholders may not split a purchase to circumvent the limit of the card. This is a violation and may result in suspension or termination of card privileges or disciplinary procedures including termination.