How to Request Space
Event Procedure Manual 2025-2026
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All student organization event requests must go through UT Tyler Patriots Engage. All faculty, staff, UTHET, and the community must use the Astra Event Request Forms. |
Student Organizations
Request space through UT Tyler Patriots Engage.
Faculty, Staff, UTHET, and Community
Request space through the appropriate online request form in Astra.
For Spaces Listed Below:
Event Scheduler: Scheduling & Conference Services (SCS)
Room Scheduler: SCS
Event Coordination By: SCS
| Location |
Event Request Form Name |
Contact Information |
| Academic Space | Academic Space OR A Basic Academic MEETING Request Form |
Eventmgmt@uttyler.edu |
| Alumni House* (*Exception: Bill Barrett Library) |
ALH | |
| Health Science Center President’s Event Center (PEC) & Teaching Kitchen (SHP H127, SHP H128, SHP H140) |
(1) HSC President’s Event Center (2) UTHET Employee Requester |
|
| Library 401 Assembly Space | LIB 401 | |
| Nursing Building Atrium (with adjacent common areas) |
Atriums at UT Tyler | |
| Outdoor Locations | Outdoors | |
| Patriot Plaza | Outdoors | |
| Soules College of Business Building (COB) Atrium (with adjacent common areas) |
Atriums at UT Tyler | |
| Student Success Conference Room (UC 3322) |
UC | |
| University Center | UC | |
| W.T. Brookshire Hall (WTB) Atrium (with adjacent common areas) |
Atriums at UT Tyler |
For Spaces Listed Below:
Event Scheduler: Scheduling & Conference Services (SCS)
Room Scheduler: See Contact Information Below (subject to change)
Event Coordination By: Scheduling & Conference Services (SCS)
| Location |
Event Request Form Name |
Contact Information |
| Braithwaite Recital hall and Meadows Gallery Lobby | Braithwaite Recital Hall | |
| Career Success Conference Room (UC 3150G) |
UC |
jpharr@uttyler.edu |
| COB 180 (Welcome Center) |
(1) Academic Space (2) A Basic Academic MEETING Request Form |
ntew@uttyler.edu |
|
COB Dean’s Event Room |
jhelfers@uttyler.edu
|
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| COB Executive Classroom (COB 321) |
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| Computer Science (COSC) Computer Labs | ||
| Conference/Seminar Rooms (not all reserved via Astra) |
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| Health Science Center Academic Spaces |
(1) HSC Academic Space (2) HSC A Basic Academic MEETING Request Form (3) UTHET Employee Requester |
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| Health Science Center Amphitheater & Lobby (AH G3214 and AH G3215) |
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| Health Science Center Conference Rooms (not all reserved via Astra) |
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| Library Computer Room (LIB 422) |
Academic Space |
tbrown@uttyler.edu |
| Parking (Blocked) | Parking | |
| Physics/Chemistry Labs | Academic Space | |
| Ratliff Suites (RBS 4015, RBS 4017) | Academic Space | |
| Student Engagement Conference Room (UC 3408) |
UC |
jneaves@uttyler.edu |
| Student Success Conference Room (UC 3322) |
katrinasmith@uttyler.edu 903.566.7018 |
For Spaces Listed Below:
Event Scheduler: See Contact Information Below
Room Scheduler: See Contact Information Below
Event Coordination By: See Contact Information Below
| Location |
Event Request Form Name |
Contact Information |
|---|---|---|
| Athletic Fields Citizen’s 1st Bank – Perkins Soccer Complex and Irwin Ballpark Complex |
Athletic Venues |
jreilly@uttyler.edu |
| Cowan Center Vaughn Auditorium (to include White Lobby & Green Room) |
(1) Cowan Vaughn (2) Cowan White Lobby / Green Room (when Vaughn is not needed) |
cowan@uttyler.edu |
| Houston Campus | Academic Space | |
|
Herrington Patriot Center (HPC) |
HPC & PHE Recreation |
|
|
Intramural Field |
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| Longview University Center Lobby and Classrooms (various) |
LUC |
clewis@uttyler.edu |
| Ornelas Activity Center | OAC (UA-Tyler Requester Only) | |
| Palestine Campus | PAL |
ewallace@uttyler.edu |
| PHE Gym (Al and Nancy Jones Gym) | HPC & PHE Recreation | |
| Pool | HPC & PHE Recreation |
bbrunson@uttyler.edu 903.565.5602 |
| W. T. Brookshire Hall | WTB Academic |
salmeida@uttyler.edu 903.566.6297 |