Who Can Request Which Space On Campus

Requesting Space on Campus
Ad Astra is the official scheduling software for UT Tyler.  To access quick video tutorials on completing an Event Request Form in Astra, visit the Scheduling & Conference Services’ Event Management website and select the appropriate Video Tutorials section from the In This Section drop-down menu.

To assist with Astra scheduling, refer to Section 3 for building names and acronyms.  The following outlines who is authorized to request specific spaces and the methods by which those spaces may be requested:

Location	Faculty/Staff	Student	UTHET	Community Member
Academic Space	Astra Event Request Forms	UT Tyler Patriots Engage
Alumni House				Astra Event Request Forms
Baseball Field
Braithwaite Recital Hall And Meadows Gallery Lobby
Cowan Center Vaughn Auditorium With White Lobby and Green Room				cowan@uttyler.edu
Health Science Center Campus			UTHET Employee Requester Form	Astra Event Request Form
Houston Campus
HPC Gym
HPC Pool
Intramural Field
Longview University Center
On-Campus Housing Locations
Outdoor Locations				Astra Event Request Form
Palestine Mathis Hall
Parking
Patriot Plaza
PHE Gym
Softball Field
Tennis Courts
UA-Longview
UA-Palestine
UA-Tyler
University Center		UT Tyler Patriots Engage
W. T. Brookshire Hall

The University of Texas at Tyler facilities listed in the UT Tyler Handbook of Operating Procedures  5.14 Special Use Facilities have been designated by the President as “Special Use Facilities” and can be used for public use.

Priority to the reservation and use of the Special Use Facilities shall be given to activities that are in furtherance of, and related to, the educational, cultural, recreational, and athletic programs of the institutions. As a lower priority, Special Use Facilities may under some circumstances be reserved and used by non-university individuals, groups, associations, or corporations, without necessity of joint sponsorship by UT Tyler.

University Center / Main Campus Academic Rooms
The University Center and academic space are not considered Special Use Facilities and, therefore, are only available to recognized student organizations and university departments to use for meetings, events, and university business.