Process For New Off-Campus Food Provider 

PROCESS FOR NEW OFF-CAMPUS FOOD PROVIDER

All food providers that come onto UT Tyler property (all campuses) must first be vetted by
the Offices of Risk Management and Environmental Health & Safety for required food
permits and insurance. Below is the process if the provider is not one of UT Tyler's Vetted
Food Vendors:

1. UT Tyler department or organization determines if the off-campus vendor has a NET
Health food permit.
     a. If the vendor is not permitted with NET Health, they cannot be used until they
can provide documentation of such.
     b. If they are, the event contact has the vendor send a copy of their current NET Health food    permit via email to foodsafety@uttyler.edu (copying the event contact).
        i. If they are a food truck, a copy of their truck sticker should also be
sent.
       ii. A copy for each store location/truck should be sent.

2. For an event hosted by the UT Tyler academic campus, the event coordinator
should determine if the potential food vendor is already set up in UT
Share/PeopleSoft; and if not, send a PaymentWorks invitation to the potential
vendor.

To determine if a food vendor is already in HSC’s payment system, send inquiries purchasing@uttyler.edu for prompt responses to questions.

3. A Certificate of Insurance (COI) is needed. The event contact needs to email
riskmanagement@uttyler.edu the off-campus food vendor’s contact name and
email address. UT Tyler’s Risk Manager will send a Trust Layer invitation or request
their COI from the vendor and their broker.

4. Once NET Health permitting and insurance requirements are met, Food Safety and
Risk Management will ensure the vetted off-campus food vendors list is updated
and provided to Event Management, who will update their webpage.