Community Members' Reference Guide
Community Members' Reference Guide
As outlined in the UT Tyler Handbook of Operating Procedures 5.14, Special Use Facilities, those facilities designated by the President as Special Use Facilities are available for public use.
Scheduling for these rooms and facilities will be managed by the designated contact person or office responsible for the specific building or facility, using the established workflow within the scheduling software (unless otherwise noted).
Procedures for Requesting Campus Facilities
- Receive approval from Community Engagement and the Chief Business Officer via the External Request Approval Form in DocuSign.
- Submit Space Request
- Click to Request and select the appropriate form under Community Members.
- Contact the UT Tyler office directly if you have questions.
- If approved, a facility use agreement will be created and need to be executed prior to the event date..
- Provide the Risk Manager with a Certificate of Insurance (COI) evidencing insurance coverage.
- Pay all rental and usage fees. A quote will be provided.
Contact information for each of the UT Tyler venues is listed above. If additional assistance is needed, please contact Event Management.
| Main Campus | Scheduling Office |
|---|---|
| Al and Nancy Jones Gym (PHE Gym) |
Recreational Facilities |
| Alumni House | Scheduling & Conference Services |
| Athletic Fields and Facilities | Athletics |
| Braithwaite Recital Hall, Meadows Gallery Lobby, Art History Classroom | School of Performing Arts |
| Citizen's 1st Bank - Perkins Soccer Complex | Athletics |
| Cowan Center Vaughn Auditorium, White Lobby, and Green Room | Cowan Fine and Performing Arts Center |
| Herrington Patriot Center Pool | Recreational Facilities |
| Herrington Patriot Center Student Lounge and Convocation Center (with adjacent common areas) |
Recreational Facilities |
| Irwin Ballpark | Athletics |
| Patriot Plaza | Scheduling & Conference Services |
| Ratliff Building South Ratliff Suites | Scheduling & Conference Services |
| School of Nursing Atrium (with adjacent common areas) |
Scheduling & Conference Services |
| Soules College of Business Building Atrium (with adjacent common areas) |
Scheduling & Conference Services |
| W. T. Brookshire Hall Atrium (with adjacent common areas) |
Scheduling & Conference Services |
| Health Science Center | Scheduling Office |
|---|---|
| President's Event Center | Scheduling & Conference Services |
| Healthy Cooking Lab & Teaching Kitchen | Scheduling & Conference Services |
| Longview University Center | Scheduling Office |
|---|---|
| LUC Lobby | Longview University Center |
| LUC Designated Classrooms | Longview University Center |