Academic Scheduling

The Academic Scheduling team within the Office of the Registrar is responsible for organizing and managing the official schedule of classes and final exams at UT Tyler. This includes coordinating course times, dates, and locations, as well as overseeing room assignments and space utilization. We support faculty and departments throughout the course creation process and ensure efficient use of campus facilities for academic offerings.

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Our Mission: Supporting Academic Success Through Strategic Scheduling

At The University of Texas at Tyler, the Academic Scheduling Office is committed to providing accurate, error-free course data and assigning suitable classrooms. We partner exclusively with academic departments to provide the tools, guidance, and support necessary for effective course building and room management. From creating class sections to final exam coordination, our team ensures every detail aligns with institutional goals and student needs.

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What We Do

Course Section Entry Support

We work closely with academic departments to ensure all course sections are entered correctly into the Student Information System (SIS). Our team provides step-by-step assistance and validation tools to help prevent common errors and maintain data integrity.

Classroom Scheduling Assistance

Using Astra Schedule, we help departments assign classrooms that meet instructional needs. We also support necessary changes after the schedule is published and help resolve room-related issues quickly and efficiently.

Final Exam Room Coordination

We manage room assignments for final exams, ensuring they are scheduled within the official exam period and minimizing conflicts—including hybrid and online formats, if needed.

Training & Troubleshooting for Departmental Schedulers

We offer:

• Personalized training for SIS and Astra Schedule
• One-on-one support for new or returning schedulers
• Proactive troubleshooting to catch and correct issues before they affect students or faculty
• Reactive troubleshooting for discovered errors
• New catalog course numbers

Departmental Collaboration

Room Scheduling Officers serve as the primary scheduling contacts in their departments. We support them with timelines, training, updates, troubleshooting, and error resolution, as well as ongoing communication throughout the scheduling process.

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Departmental Scheduling Support

Our team delivers reliable scheduling solutions by ensuring technically accurate course sections and assigning the best available rooms for each class. We take pride in being a reliable partner in the scheduling process—ensuring every detail is handled with care, accuracy, and collaboration.

Contact Us: AcademicScheduling@uttyler.edu

Note: This page is intended for departmental staff and faculty involved in academic scheduling. Students should refer to the Student Tutorial Library.